Finance & Operations Co-Ordinator

As our business is rapidly growing in both scale and complexity, we are seeking a new Finance & Operations co-ordinator to join our team.

The Finance & Operations co-ordinator is responsible for ensuring the day to day operational procedures and book-keeping of the company is completed on time and to a high standard. This is a key supportive role, working closely with the Finance and Operations managers.

The workload will be split equally between the two teams with a working week typically consisting of the following:

FINANCE:

• Ensure AR and AP ledgers are accurate and reconciled each month with minimum unreconciled amounts on the ledger.
• Ensuring all bank transactions are correctly captured on Xero, allocated and bank accounts reconciled in a timely manner.
• Posting of purchase ledger invoices in a timely manner, working with departments to ensure coding is accurate and invoices are submitted on time.
• Work with the production team to ensure weekly payments in line with cash flow expectations.
• Manage weekly payment run - set up payments for approval.
• Monitor the ‘Accounts’ inbox and ensure all invoices are captured and enquiries receive a response.
• Assist with any ad-hoc duties.

OPERATIONS:

• Updating sales and delivery trackers.
• Monitoring and maintenance of stock, shipments and client profiles on ALEXACHUNG’s ERP system.
• Supporting with shipments and all accompanying paperwork - invoicing, packing list and returns. Making sure HTS codes, COO certification and all other customs requirements are met.
• Communicate with clients and forwarders to arrange collection and dispatch of orders in a timely manner.
• Support the commercial team by arranging deliveries of samples to showrooms.
• Order processing – supporting the wholesale team raising seasonal orders, re-orders and RTV requests on our ERP system.
• Assist with any ad-hoc duties.

MAIN OBJECTIVES:

• Work well under pressure and adhere to tight deadlines
• High level of accuracy and attention to detail
• Help for finance and logistics/wholesales team

REQUIRED PROFILE:

• 2 years of experience in an operational / finance-based role
• Educated to a degree level, a degree in Accounting/Finance is an advantage
• Experience with a CRM or ERP system
• Experience with Xero preferred but not necessary
• Proficiency in MS Office, especially Excel
• Good team player with self-starter attitude and interpersonal skills

BENEFITS

• You’ll be working in a dynamic team with smart, friendly, passionate people in a quickly growing company
• A plant filled, relaxed environment
• Competitive salary
• 25 days annual leave plus bank holidays
• Staff clothing allowance and discount
• Health insurance
• Pension contribution

ALEXACHUNG is proud to be Equal Employment Opportunities (EEO) to all employees and applicants. ALEXACHUNG does not discriminate on the basis of race, religion, colour, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.