HR Coordinator (Temporary) - Richemont

Dubai, United Arab Emirates
12 Oct 2020
01 Dec 2020
Human Resources


The HR Coordinator handles the administrative aspect of the HR Department and provides support in the department's functional areas, which includes onboarding, offboarding, employee records, employee relations and benefits administration.


Onboarding of New Employee

  • Prepare new offers and contracts as per HR manager's provided details
  • Communicate employment and visa requirements to new joiners upon acceptance of offer
  • Collect and check all submitted documents and liaise with PRO for visa / work permit application
  • Prepare quota of designations for MOL application
  • Coordinate with Tawteen for approval and clearance of new positions
  • Prepare all necessary arrangements before arrival of new employee (if applicable), i.e. flight, temporary accommodation, airport pick-up.
  • Initiate SAP onboarding and update the online onboarding tool upon completion of manager's equipment requests
  • Request settling in-allowance and accommodation cheque for new employee (if applicable)
  • Prepare joining date confirmation letters
  • Organize monthly Richemont Orientation

    Exit Process for Leavers
  • Prepare termination, end of contract letters etc. as requested by HRM
  • Communicate exit process to leaving employee and schedule exit process meeting
  • Request clearance from different departments for terminated employees
  • Prepare final settlement to be signed by HR and the employee
  • Liaise with PRO for visa cancellation or transfer
  • Request release of final payment once clearance is completed
  • Prepare and request EOSB payment from Zurich before employee's last working date

    Health and Life Insurance
  • Add new joiners to health and life insurance
  • Cancel health and life insurance membership of leaving employees
  • Collect requirements and add employees' dependents to health insurance

  • Process new hire and SAP ID creation, status changes, data maintenance and SAP profile termination of employees

  • Maintain new joiners data and payments as per confirmed joining date
  • Maintain leavers data and final payment elements as per last working date
  • Capture commission payments, deductions, relocation reimbursements, loans, bank details, time in lieu, overtime, school fees, additional payments and deductions etc.
  • Consolidate all documents of payroll capture and submit to Payroll & HRIS Specialist on time

    General administrative tasks
  • Prepare requested letters incl. change of title letters, promotions, extension of contracts etc.
  • Prepare and maintain HR employee digital files / PeopleDoc upload
  • Maintain the New Joiners & Leavers file
  • Maintain and update relocation file with costs for new joiners from outside the country
  • UAE and GCC Pension Administration
  • Staff purchase online tool - upload staff list on a monthly basis, update employee profiles based on change of reporting lines, probation confirmation, start of notice period, etc.
  • Create NSI profile for new employees
  • Send probation forms to managers for new employees and prepare confirmation of probation letter
  • Respond to employees' inquiries on HR admin related topics
  • Check and provide initial approval of invoices in SAP VIM
  • Ad hoc requests from HR team

    Geographical area under responsibilit y - UAE & India
  • 6 months Temporary contract