Administrative Assistant - Corporate Affairs

INTRODUCTION

Founded in 1856 by Thomas Burberry, Burberry is a global luxury brand with a distinctly British attitude. We are a global business with an extensive network of both owned and franchised stores across EMEIA, Asia Pacific and Americas. We are digital pioneers, and innovative technology underpins every aspect of our business, from product design to distribution and marketing. We believe that modern luxury means being socially and environmentally responsible; this mindset is core to our business and key to our long-term success.

JOB PURPOSE

Provide administrative and organisational support to the VP APP and UK Corporate WPS, EA Corporate Affairs and to the Corporate Affairs teams

RESPONSIBILITIES

• Diary and agenda management across time zones for the VP APP & UK Corporate WPS
• Raising purchase orders and managing invoices for Corporate Affairs globally, including as paying invoices in line with company procedures
• Management of Legal WIP costings and providing reports when requested
• Support to the Executive Assistant Corporate Affairs, as and when required
• Booking meeting rooms
• Production of presentations and papers as and when necessary
• Planning of travel itineraries for the VP APP & UK Corporate WPS
• Booking travel including flights and hotels for the VP APP & UK Corporate WPS and Corporate Affairs teams
• Processing expenses in line with company policy for the VP APP & UK Corporate WPS and Corporate Affairs teams
• Handling IT and maintenance queries
• General office administration
• Organising events at the request of the Executives (e.g. team meetings, away days etc.)
• Respond to and declare any external invitation and speaking requests
• Ensuring phones are answered politely, quickly and efficiently

PERSONAL PROFILE

• Previous experience of working as an Administrative Assistant to teams/management
• Computer literate , particularly in Outlook, Word, PowerPoint and Excel
• Experience in Concur preferred
• Experience with using Ariba/SAP preferred
• Experience in using technology for meetings (VC, teleconference, Skype, Teams, etc.)
• Strong administrative and organisational skills with the ability to multi-task
• Professionalism and a high degree of confidentiality and integrity
• Strong communication skills including excellent written and spoken English, interpersonal skills and attention to detail
• Ability to remain calm in a high pressure environment and prioritise
• Understanding and adherence to the Exec Admin processes and ways of working - filing, file naming conventions, cover and handover procedures
• Proactive
• Diplomatic
• Punctual
• Ability to work as a team, whilst also demonstrating initiative and flexibility where necessary

FOOTER

Burberry is an Equal Opportunities Employer and as such, treats all applications equally and recruits purely on the basis of skills and experience.

Posting Notes: United Kingdom || Not Applicable || London || Corporate Affairs || Corporate Affairs || n/a ||