Office Coordinator
- Employer
- Halfpenny London
- Location
- London (Central)
- Closing date
- 6 Dec 2020
View more
- Function
- Operations
- Level
- Coordinator / Executive
- Contract Type
- Permanent
- Hours
- Full Time
Job Details
Job Purpose:
A fantastic opportunity has arisen to join a leading British luxury brand. We are looking for a full-time Office Coordinator to join our creative team in Bloomsbury, London. This role will facilitate the smooth running of operations for our brand. The ideal candidate will be exceptionally organized, with prompt communication and a well-planned diary. The Office Coordinator will provide our clients and suppliers with a memorable experience and exceptional service.
This is a truly diverse and desirable role and we are looking for someone who is highly motivated, strategic and creative, who thrives within a fast-paced, entrepreneurial environment.
Key Duties and responsibilities:
- Telephone communications for our brand and hosting guests
- Ensure an impeccably clean and presentable office at all times
- Maintain stationary, subsistence and cleaning stock, etc. Place orders in line with budgets
- Manage press call outs and samples with the retail, wholesale and press teams. Pack, send, book out, book in
- Manage petty cash and receipts
- Manage couriers and deliveries coming and going. Maintain the courier log and issuing of delivery notes
- Assist in coordinating the diary of the atelier and boutique team. Diary management of meetings and Kate’s availability
- Book travel for team. Flights, hotel, cars etc. for trunk shows and trade shows
- Generate a travel diary for trunk shows and trade events
- Be the point of call for any ad hoc orders that need placing, computer issues that need to be resolved (via IT)
- Assist with data entry for all teams
- Assist with data collation from retail and raw materials stocktake’s
- Manage interns across the departments. Induction and task management
The Ideal Candidate:
The ideal candidate will have a genuine passion for the brand with experience in a similar role within luxury. As a brand ambassador you will clearly illustrate the importance of brand identity with the presentation of yourself and our premises. You will have excellent communication, planning and relational skills.
- Capable of prioritizing tasks and delivering in a timely manner
- The ability to implement systems to optimize efficiency within the office
- Literate in English is essential; in addition, multi-lingual ability is desirable
- Professional and enthusiastic in their approach to any given task with exceptional telephone and written manner
- An understanding and knowledge of luxury lifestyle, fragrance and culture
- References upon request
Knowledge:
Proficient in Microsoft Office, especially Excel and Word
You will be trained in our invoicing (Xero), and production (Zedonk) systems.
If you would like to be considered for this role, please forward your CV, a recent photo, together with a covering letter explaining why you are suitable to Jessica@halfpennylondon.com
Please note, due to a high volume of applications we are unable to respond to each applicant individually. Therefore, if you have not heard from us within 2 weeks please assume that your application has been unsuccessful on this occasion.
Note: This list is not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel in the job. The content above is intended to describe the general nature and level of work being performed by people assigned to the role. This does not establish a contract for employment and are subject to change at the discretion of the employer.
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