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HR Coordinator - Richemont

Employer
Richemont
Location
Dubai, United Arab Emirates
Closing date
10 Feb 2021

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Function
Human Resources
Level
Coordinator / Executive
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Job Details

Richemont

MAIN PURPOSE

The HR Coordinator handles the administrative aspect of the HR Department and provides support in the department's functional areas, which includes onboarding, offboarding, employee records, employee relations and benefits administration.

KEY RESPONSIBILITIES

Onboarding of New Employee
  • Prepare new offers and contracts as per HR manager's provided details
  • Communicate employment and visa requirements to new joiners upon acceptance of offer
  • Collect and check all submitted documents and liaise with PRO for visa / work permit application
  • Prepare quota of designations for MOL application
  • Coordinate with Tawteen for approval and clearance of new positions
  • Prepare all necessary arrangements before arrival of new employee (if applicable), i.e. flight, temporary accommodation, airport pick-up.
  • Initiate SAP onboarding and update the online onboarding tool upon completion of manager's equipment requests
  • Request settling in-allowance and accommodation cheque for new employee (if applicable)
  • Prepare joining date confirmation letters
  • Organize monthly Richemont Orientation


Exit Process for Leavers
  • Prepare termination, end of contract letters etc. as requested by HRM
  • Communicate exit process to leaving employee and schedule exit process meeting
  • Request clearance from different departments for terminated employees
  • Prepare final settlement to be signed by HR and the employee
  • Liaise with PRO for visa cancellation or transfer
  • Request release of final payment once clearance is completed
  • Prepare and request EOSB payment from Zurich before employee's last working date


Health & Life Insurance
  • Add new joiners to health and life insurance
  • Cancel health and life insurance membership of leaving employees
  • Collect requirements and add employees' dependents to health insurance


SAP
  • Process new hire and SAP ID creation, status changes, data maintenance and SAP profile termination of employees


Payroll
  • Maintain new joiners data and payments as per confirmed joining date
  • Maintain leavers data and final payment elements as per last working date
  • Capture commission payments, deductions, relocation reimbursements, loans, bank details, time in lieu, overtime, school fees, additional payments and deductions etc.
  • Consolidate all documents of payroll capture and submit to Payroll & HRIS Specialist on time


General administrative tasks
  • Prepare requested letters incl. change of title letters, promotions, extension of contracts etc.
  • Prepare and maintain HR employee digital files / PeopleDoc upload
  • Maintain the New Joiners & Leavers file
  • Maintain and update relocation file with costs for new joiners from outside the country
  • UAE and GCC Pension Administration
  • Staff purchase online tool - upload staff list on a monthly basis, update employee profiles based on change of reporting lines, probation confirmation, start of notice period, etc.
  • Create NSI profile for new employees
  • Send probation forms to managers for new employees and prepare confirmation of probation letter
  • Respond to employees' inquiries on HR admin related topics
  • Check and provide initial approval of invoices in SAP VIM
  • Ad hoc requests from HR team


Geographical area under responsibilit y - UAE & India

Profile:

Experience of 2-3 years in similar role within multinational companies. Arabic language is a must for this role.

Company

With some +35,000 colleagues worldwide, the Group comprises 18 Maisons and two online distributors. We apply our avant-garde mindset, artistic vision and craftsmanship to watch-making, jewellery, writing instruments and high-end fashion and accessories. Each Maison and e-commerce platform functions as an international business with a family feel and is led by an entrepreneurial spirit and respect for tradition, making the Group a game changer in the high luxury industry. Innovation is at our core. Our history is marked by the achievements of our people. They push the limits and turn the ordinary into the extraordinary. By encouraging innovation across our business and making it a priority, we deliver the ultimate high luxury experience. They participate in groundbreaking ventures like the YNAP/Alibaba startup and our own research and development hub Micro city. Focused on the horizon, the Group maintains its position as an established industry leader.

Company info
Location
Geneva
CH
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