Admin Business Partner - Richemont

Richemont

Richemont owns some of the world's leading luxury goods Maisons, with particular strengths in jewellery, fine watches and premium accessories. Each Maison represents a proud tradition of style, quality and craftsmanship and Richemont seeks to preserve the heritage and identity of each of its Maisons. At the same time, we are committed to innovation and designing new products which are in keeping with our Maisons' values, through a process of continuous creativity.

HOW WILL YOU MAKE AN IMPACT?

As an Administrative Business Partner, you're at the heart of the finance team's business operations and activities and the soul that keeps the team moving forward. You anticipate the needs in the area of administrative, legal, insurance and procurement support and help them to stay focused by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest organizational developments. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

KEY RESPONSIBILITIES:

Administrative support

• Supporting the commercial contracts review process under the responsibility of Group Legal and ensuring that commercial and other agreements are kept up-to-date;
• Coordinate that necessary documents are being duly signed, notarised, apostilled, distributed and registered, pursuant to the guidelines of Group Legal;
• Liaise with Group Legal at all levels for admin work in a professional manner;
• Performs the full secretarial function including confidential secretarial duties requiring an important amount of personal initiative and judgement;
• Provision of accurate and timely typing, collation and distribution of correspondence, business presentations, organisational structure briefings, agreements, reports, presentations, etc.;
• Ensure that the filing is up to date and systematically well maintained;
• Maintain and keep a contractual database up to date;
• Pro-actively support the business and its compliance requirements;
• Performing general administrative tasks;
• Participate in daily work of team activity and assist in ad-hoc project according to business request.
  

Insurance operations

• Take responsibility for insurances operations making annual declaration of exposure values and reconcile premium invoiced by insurer;
• Claim management: provide supporting documentation to the insurer (invoices, consignment agreement) to evidence the insurance claim;
• Compliance: adherence to Group Physical Security, Health & Safety Directives. Declaration of all events in accordance with the Events Directives.
  

Local procurement coordinator (LPC)

• Take responsibility as local procurement coordinator for the whole administrative order process (from order to payment). This means: placing orders with suppliers, complaints handling and support business with selection procedure in case of new suppliers (RFI and RFQ), creation of purchasing master data (material, vendor etc ), creation of local goods and services catalogues, completion of template contracts, invoicing plans or blanket POs.

HOW WILL YOU EXPERIENCE SUCCESS WITH US?

• Educated at Bachelor level minimum.
• 3 - 5 years' experience in a professional setting.
• General understanding of processes and procedures in a multinational company (compliance, corporate governance etc.);
• Experience in management and coordination of purchasing activities;
• Ability to communicate with stakeholders at all levels and within several jurisdictions (including board level);
• Ability to work independently with high degree of attention to detail;
• High level of integrity with a good eye for compliance challenges;
• Excellent command of Dutch and English, both verbal and written, and French language skills are an asset;
• Hands-on, pro-active and dedicated;
• Self-starting personality with the ability to handle multiple projects simultaneously;
• Strong proficiency in Microsoft Office applications: Word, Excel, PowerPoint, and Outlook;

HOW DO WE KEEP YOU SMILING?

A great opportunity to work in a reputable and professional leading company in the luxury industry.

Become a part of a dynamic and diverse team and take a decisive step towards your career development within our organization.

YOUR JOURNEY WITH US
If your application is selected we will reach out to you within 1 month for an informal introductory call. In the interview process with us, we always ensure you have complete insight and transparency. If this sounds stimulating to you, we are happy to hear from you and hopefully welcome you to our team.

Richemont is an equal opportunity employer.