HR Administrator - Fixed Term Contract (up to 6 months)

About Gap

Our past is full of iconic moments - but our future is going to spark many more. Our brands - Gap, Banana Republic, Old Navy, Athleta, INTERMIX and Hill City - have dressed people from all walks of life and all kinds of families, all over the world, for every occasion for more than 50 years.

But we're more than the clothes that we make. We know that business can and should be a force for good, and it's why we work hard to make product that makes people feel good, inside and out. It's why we're committed to giving back to the communities where we live and work. If you're one of the super-talented who thrive on change, aren't afraid to take risks and love to make a difference, come grow with us.

About the role

As a member of the HR Shared Services Team you will be required to support the business by

providing a professional and accurate HR service by assisting the HRM and People Services team. This is a FTC - up to 6 months.

What you'll do

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  Provide HR administration and advisory support relating to key business transformational programmes, as follows:
  
  
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  Create and manage employee reports and trackers
  
  
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  Provide and issue appropriate letters, as required
  
  
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  Partner with Payroll team to provide accurate data, e.g. maternity, holidays, redundancy
  
  
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  Respond to adhoc employee data queries quickly as they arise e.g. maternity, service dates, company cars, etc
  
  
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  Support HR business partners in relation to organisational change
  
  
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  Ensure record keeping is managed both manual or electronic as per requirements
  
  
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  Action post termination admin, e.g. employment references, appeals
  
  
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  Check and provide required employee inforamtion, e.g. HRIS (PeopleSoft), Electronic Personnel Files (PeopleDocs)
  
  
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  Update HRIS with any required employee changes, e.g. contracted hours
  
  
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  Electronically upload people related files
  
  
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  Prepare/provide timely documentation to the relevant managers and stakeholders
  
  
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  Partner with cross functional teams, as required
  
  
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  Ensure that all transformational activities are effectively executed in line with best practice, HR policies and employment law
  
  

Who you are

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  Previous experience in
  
  a HR Admin role with advisory reposnsibilities
  
  
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  Experience of managing high volume administration
  
  
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  Advanced/Intermediate knowledge of Word (mail-merge), PDF and Excel
  
  
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  Good knowledge of HRIS, e.g. PeopleSoft
  
  
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  Previous experience of getting involved in large-scale transformational projectsestructures/closures
  
  
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  Able to build good rapport with stakeholders/partners
  
  
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  Experienced in HR policies and procedures/employment law
  
  
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  Excellent attention to detail and administrative skills
  
  
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  Highly organised and able to meet deadlines
  
  
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  High level of confidentiality and discretion
  
  
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  Be studying towards or CIPD qualified is desirable
  
  

Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. This year, we've been named as one of the Best Places to Work by the Humans Rights Campaign for the fourteenth consecutive year and have been included in the 2019 Bloomberg Gender-Equality Index for the second year in a row.