Facilities & HS Manager

Job mission

To ensure our Maison facilities management, maintaining a secure and well-functioning work environment according to local legislation, technical assets and business needs. Be the referent of Health & Safety for the OTB Group companies in France.

Job responsibilities and activities

• Manage regular and exceptional maintenance of equipment and internal systems dealing with corporate and local providers (e.g. heating & electrical system, alarms, security cameras, fire equipment’s…)
• Check site spaces with relevant furniture to identify needs for repairs or renovations
• Manage and restock supplies for offices, stores and common spaces (restrooms, kitchen…)
• Design and oversee the schedule for cleaning, disinfecting and all relevant activities in all sites
• Ensure a proper management of proper waste disposal and recycling
• Manage minor malfunctions in office equipment
• Collect and review or update all the technical and legal documents of the buildings of the company in France
• Organize and feed the archive of all the documents and of the maintenance reporting (digital platforms to develop or feed)
• Communicate in a regular base with the Group Facilities team and collaborate with the Group purchase office
• Manage the budget and keep track of regular and ad-hoc facility and Health & Safety expenses and manage purchase orders
• Create and follow in a proactive way all the concerned budget with the financial team
• Conduct market research and compare costs and benefits when evaluating new vendors in collaboration with the financial department and the Group Purchase office
• Ensure compliance with local, technical, health and safety regulations in partnership with the relevant people and prepare/propose actions when needed.
• Supports business management with Health & Safety policy and guidelines and manage the implementation and updates of the Health & Safety norms
• Coordinates both internal and external HSE audits and the mandatory medicine activity
• Coordinates compulsory HSE training
• Participates in the local CSE

Skills and experience

• Work experience as site manager and Health & Safety manager or similar role
• Educational background in Engineering, Architecture or Technical school
• Strong knowledge of facilities management operations (in retail or fashion Industry is a plus)
• Familiarity with office equipment and security systems
• Hands on experience with facilities management software is a plus
• Knowledge and daily information from governmental network of Health & Safety regulations
• Ability to think and act quickly during emergencies and to cope with multiple tasks
• Basic drawings software
• English & Italian speaking