Logistics Assistant

Department:            Logistics

Reports to:              Logistics Manager

Our Values:

• Every day the energy, creativity and passion of Manolo permeates through our business.
• We believe in the artist and the artisan; we are innovative while still protecting our heritage.
• We strive for timeless beauty and quality craftmanship.
• We celebrate curiosity and believe in working proactively and being solution focused.
• We believe in upholding family values; we treat everyone with honesty, respect and kindness while nurturing our teams to deliver excellence.
• We believe in making people smile.

Purpose:

The Logistics Assistant will oversee the product flow from the VAT warehouse to the clients, making sure that all related information is kept up-to-date and accurately within the MBIL systems. The role helps to ensure the smooth running of the Logistics Department.

Responsibilities:

• Responsible for the administration of the Outbound Logistic flows from the Italian 3PL.
• Processing the Advance Shipping Notices and Outbound Pick Tickets.
• Supporting the 3PL with any stock queries and necessary Pick Tickets amendments
• Maintaining Systems accurate and updated information.
• Reviewing stock levels on daily basis, ensuring the figures are aligned across all systems.
• Ensuring seamless flow of communication with all relevant internal Departments such as Production, Stock control, Accounts.
• Checking Purchase Invoices (prices, quantities, etc).
• Printing and checking Pro-forma Invoices and Sales Invoices.
• Managing dispatch bookings on to Clients online portals.
• Create and circulate weekly inventory and KPIs reports.
• Liaising with Factories to schedule bookings, authorisations, request shipping documents, packing lists etc.
• Supporting the MB shipments from Head Office and other locations outside of the EU.
• Any other ad hoc tasks that may be required. 

Any other tasks as requested. 

Skills and Experience Required:

• Fluent in Italian and English.
• Excellent knowledge of Microsoft Office.
• Understanding of VAT/Duties charges.
• Knowledge of Incoterms.
• Previous supply chain/logistics experience required.
• Proven ability to work to stringent deadlines.
• Highly organised, diligent with attention to detail and the ability to maintain these skills whilst working under pressure.