Accounts Assistant UK

United Kingdom
15 Jun 2021
02 Aug 2021

Reporting to the Regional Accounting Manager , the Accounts Assistant will be responsible from controlling expenses by receiving, processing and reconciling invoices, and allocating payments to reconciling the accounts receivable ledger. The position is based in Olaf Street (W11) London.

Your Mission

    • Validation of the supplier invoices in the OCR system (including assessing invoices for VAT eligibility)
    • High volume invoice processing – Coding and obtaining approval – chasing approvals
    • Dealing with daily invoice queries
    • Supplier statement reconciliations and queries
    • Weekly/Fortnightly supplier payment runs, allocation/posting payments (BACS, Eurozone/International Transfers in multiple currencies) to the system, sending remittance advices
    • Monthly intercompany payment runs
    • Posting Direct Debits from the cashbooks
    • Keeping control of un-posted items from the cashbook, contacting suppliers for missing invoices
    • Entering and posting manual intercompany invoices
    • Assisting with compiling of monthly accrual & prepayment reports
    • Filing and other ad hoc duties on request
    • Processing Manual Expense Claims
    • Managing new supplier setups/change requests
    • Review of aged creditors listings
    • Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
    • Actively review the age debtor report to reduce debt
    • Actively liaise with debtors to collect in aged debts to reduce outstanding debt, and assist with any invoice queries they may have
    • Creating/Coding/Uploading/Posting accounts receivable invoices to the ledger
    • Providing assistance to Treasury Department (when required) for confirmation of Store Sale receipts
    • Generate reports detailing accounts receivable status.
    • Monthly Intrastat, EC Sales and ISD Reporting and Submission (HMRC or Local Customs Declaration of Goods)
    • ADHOC duties as and when required as role will develop

Your Talent

    • Accuracy and transparency, attention to detail.
    • Flexibility and proactive attitude
    • Good at building relationships with approvers, suppliers and customers.
    • Experiance with Aged Creditors – Payment to Settlement to targets set
    • Experiance Aged Debtors – Debt over 60+days to targets set
    • Ability to work under pressure and meet tight reporting deadlines
    • Strong communication and team working skills
    • Ability to problem solve and work in a logical manner
    • Ability to be receptive of change and manage changes in working practices
    • Good attention to detail
    • Competent in managing high volumes of data
    • Good excel and general IT skills – ESSENTIAL
    • Knowledge of Infor M3 or SAP System would also be beneficial but not essential as undergoing systems upgrade in 2022
    • Knowledge of Intrastat, EC Sales and ISD Reporting would also be beneficial but not essential
    • English/Italian/French/Spanish language skills would be beneficial

At Stella McCartney, we are committed to creating a supportive and inclusive environment in which all of our voices are heard. Where people can work to their maximum potential by offering equal opportunities for growth and fair pay. For us, it is about appreciating what is different in others and also what we have in common. We hire people who want to change things, disrupt the norm, who are naturally confident with a positive attitude. Our decisions respect all people regardless of gender, ethnicity, religion, nationality, disability, sexual orientation, age, social or political belief, or world view.

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