Workplace Coordinator US

Recruiter
Depop
Location
New York City, New York (US)
Salary
Competitive
Posted
18 Jun 2021
Closes
18 Jul 2021
Function
Operations
Contract Type
Permanent
Hours
Full Time

Depop is the fashion marketplace where the next generation buy, sell and get inspired. We are headquartered in London, UK with locations in Manchester, New York and Australia. We have more than 25 million registered users in 180+ countries. In the UK, 1 in 3 Gen Z/Millennials are registered and in the US we have grown 300% over two years. We are also the only European player to have recently entered the top 25 shopping apps by daily active users.

Depop exists to build the world's most diverse progressive home of fashion. We are a community-powered fashion ecosystem that's kinder to the planet and kinder to people. We give our audience something they can't get anywhere else - unique fashion, with amazing people and the chance to create a better future by showing up as their full selves, at full volume.

We operate on three pillars:

  • Community: Our buyers, sellers and employees are inclusive, diverse and accessible. We are committed to empowering diversity within the fashion community.
  • Entrepreneurship: We support our community and help them build their business with Depop. We thrive on supporting innovation by shaping an environment where creators, makers or hustlers can thrive. 
  • Sustainability: Depop helps extend the life of garments and reduce waste, we care about the world and want to make a positive change within the fashion industry.

The Role:

We are looking for a Workplace Coordinator for our New York Office. This role will be supporting the local employees in operating and maintaining the office while working with a global team to deliver a workplace experience and environment that is safe, supportive, consistent and inclusive. You’ll be comfortable working autonomously and managing conflicting priorities in a fast paced environment while also collaborating with and providing onsite support to our internal operations teams. 

This role is vital in promoting culture, you will create and elevate programs and amenities that make employees love coming to work every day. Must have a passion for supporting and maintaining a workplace that inspires staff to do their best work.

Responsibilities:

  • Deliver a global workplace experience and environment that is safe, supportive, empowered, consistent and inclusive.
  • You’ll be the first point of contact for all employees & guests that walk through Depop’s front door. You’ll be making all feel welcome and be on hand to guide visitors through the sign in process. 
  • Manage deliveries, ensuring that parcels are collected swiftly. 
  • Facilitate the workplace experience program, finding exciting and innovative ways to delight our people with relevant and regular surprises and events. 
  • Manage the food and beverage program in line with the Depop ethos. Ordering catering and office supplies and ensuring kitchen and stationary cupboards are fully stocked.
  • Team support for all company meetings and internal events (calendar bookings, meeting rooms, catering, space preparation).
  • Supporting Workplace Manager/Workplace Project Manager on moves, adds and changes and large projects within the New York office. 
  • Own the facilities function for the office and competently handle any facilities issues that arise
  • Manage planned preventative maintenance and health & safety calendar, ensuring we are kept up to date with compliance legislation.
  • Manage third party vendors including building management. Coordinate with accounts and legal teams to ensure payment and compliance.
  • Work with cleaners and contractors to maintain a high standard of cleanliness, organisation and safety in the office to ensure our space is functional for all employees.
  • Team support for all company meetings and internal events (calendar bookings, meeting rooms, catering, space preparation).
  • Respond to and update service desk tickets.
  • Maintain Workplace knowledge management systems including tracking the office Operating Expense (OPEX) budget
  • Be the main point of contact for the US team in the on and offboarding processes, coordinating with our IT and people teams to ensure induction and training for joiners goes smoothly.
  • Provide onsite support to our London based internal operations teams.
  • Represent the Depop DNA and pillars in maintaining a great working environment for our people.

Requirements:

  • At least 2 years of experience as an office coordinator or similar role dealing with employee experience and vendors.
  • Experience of maintaining health and safety, contractors and facilities issues. 
  • Pragmatic problem solving skills.
  • A dedicated organiser and multi-tasker, you love making lists, ticking things off them even more and can balance multiple competing priorities effortlessly.
  • A confident and collaborative self starter with initiative.
  • A very sunny disposition is required and a great sense of humour is a plus.
  • Excellent and innovative communicator. You love to create engaging workplace comms whether they are to be shared via Email, Slack or Direct Message.

US Benefits:

  • Learn and Grow: We sponsor and run a myriad of programs, conferences and meet-ups to up-skill our employees and enhance their journey with us, just ask!
  • Financial: 401(k) - a plan to help you save for the future and to save on taxes - anyone aged 21 and over will be automatically enrolled with a base contribution of 3%.
  • Wellbeing: We care about wellbeing. We offer full medical, dental and vision plans, as well as healthy fruit and snacks in the office, breakfast every Tuesday and lunch every Thursday.
  • Work/life balance: We have 25 days of holiday + national holidays, with the opportunity to buy or sell 5 more, plus a day off for activism and sabbaticals for our long-serving employees.
  • Family life: We offer flexible working (based on your team), generous parental leave policies, and all of our offices are dog-friendly!
  • Fun: We love to celebrate our successes at Depop. On Friday we finish an hour early to socialise with food and have amazing Winter and Summer Parties. We also host internal employee socials such as quiz night, games night, movie night and more (remote for now!).

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