Executive Assistant

New York, New York, USA
07 Aug 2021
20 Nov 2021
Human Resources
Job Title: Executive Assistant
Primary Purpose: The Executive Assistant will support the VP, Head of NA Retail Buying and provide some team support. This is a great opportunity for an experienced executive assistant with excellent initiative to be a part of a fast-paced team.

The successful individual will leverage their proficiency in Administration to...
- Provide administrative support, including phone, email calendar, travel arrangements and expenses.
- Provide additional organizational and administrative support to develop team/organizational meetings, agendas, including obtaining guest speakers, coordinating presentation materials, etc.
- Manage logistics for meetings including organizing agendas, booking meetings, calendar invites, preparing written materials, managing catering, room setup/cleanup, etc.
- Manage calendar to include all key meetings and cross functional partners.
- Develop relationships with internal administrative staff to facilitate meeting planning and scheduling.
- Ensure deadlines are met, questions are answered, and requests are addressed proactively and promptly.
- Manage department budget in close partnership with Finance.
- Prepare Travel & Expense reports, reconcile corporate card expenses and uphold company T&E policies.
- Assist team members with administrative projects on an ad hoc basis.
- Assist Regional Directors with expense reports as needed, and minimal calendar support on an ad hoc basis.
- Assist with the execution of department events i.e. teambuilding, lunches, volunteering, etc.
- Submit requests for new hires, office moves and track the process to completion.

The accomplished individual will possess...
- Highly confidential person is required due to sensitive nature of the work.
- 5 years of Executive Assistant or similar experience.
- Bachelor's Degree preferred.
- Experience interacting with executives at all levels.
- Superior judgment, professionalism, poise, ability to maintain the highest level of confidentiality, and assertiveness.
- Excellent ability to maintain composure and effectiveness in a fast paced environment.
- Must be a highly organized, self-starter with ability to handle multiple priorities at once.
- Must have strong verbal and written communication skills.
- Must be a collaborative, team player with great initiative.
- Superior follow through skills, detail and customer service oriented.
- Must be intuitive, able to anticipate needs and develop options.
- Demonstrated proficiency in Microsoft Outlook, Word, PowerPoint, and Excel.
- Prior experience working in Human Resources is preferred.

Our Competencies for All Employees
- Courage: Doesn't hold back anything that needs to be said; provides current, direct, complete, and "actionable" positive and corrective feedback to others; lets people know where they stand; faces up to people problems on any person or situation (not including direct reports) quickly and directly; is not afraid to take negative action when necessary.
- Creativity: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.
- Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
- Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn't upset when things are up in the air; doesn't have to finish things before moving on; can comfortably handle risk and uncertainty.
- Drive for Results: Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.
- Interpersonal Savvy: Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
- Learning on the Fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.
Our Competencies for All People Managers
- Strategic Agility: Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can articulately paint credible pictures and visions of possibilities and likelihoods; can create competitive and breakthrough strategies and plans.
- Developing Direct Reports and Others: Provides challenging and stretching tasks and assignments; holds frequent development discussions; is aware of each person's career goals; constructs compelling development plans and executes them; pushes people to accept developmental moves; will take on those who need help and further development; cooperates with the developmental system in the organization; is a people builder.
- Building Effective Teams: Blends people into teams when needed; creates strong morale
and spirit in his/her team; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team.

Coach is an equal opportunity and affirmative action employer and we pride ourselves on hiring and developing the best people. All employment decisions (including recruitment, hiring, promotion, compensation, transfer, training, discipline and termination) are based on the applicant's or employee's qualifications as they relate to the requirements of the position under consideration. These decisions are made without regard to age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law. Visit Coach at #LI-MS1 www.coach.com.

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