Administrative Assistant

As one of the world’s most prolific polluters, and with 85% of all textiles ending up in landfill, the fashion industry’s detrimental impact is vast, and improving the way it operates will make a huge, positive difference to the future of our planet. 

OMNES means ‘all’. It’s our name because we are all in this together. We created OMNES to help change the way you shop, wear and think about clothing. And to encourage the rest of the industry to do it, too. 

We are looking for a Executive Office Administrator to help us grow our new to market brand:

The Role

• Admin Support, including calendaring, scheduling, meeting prep, office needs
• Manages complex schedule and coordinates meetings with internal and external parties across by utilizing multiple calendars
• Manage the scheduling of all company meetings
• Maintains logs/status updates to track projects and their status
• Attend meetings where appropriate to take and share meeting notes
• Attend meetings where appropriate to take and share meeting notes
• Keep team documents and meeting agendas up to date and organized
• Manage, organize, and safeguard confidential material, displaying the utmost level of discretion and ethical standards
• Be on-call for last-minute itinerary changes and in-transit emergencies
• Prepares and processes purchasing card and expense reports in accordance with travel policy guidelines
• Assists in preparing presentations and proofreading documents
• Assists with team projects and events as needed (offsites, team building activities, etc.)
• Executes communication requests to property management and parking companies.
• Responsible for the headquarters
• Manage supply orders for HQ and Warehouse locations
• Other duties as assigned

QUALIFICATIONS

• Comfortable in working in a fast-paced environment, flexible in changing direction as needed.
• Team-player who thrives in a fast-paced collaborative setting
• Pays attention to multiple details and multiple tasks while minimizing errors
• Proficiency in Google Suite, MS Office, Slack and project management or productivity applications, with the ability to learn and implement new tools/systems
• Ability to prioritize and multitask a high volume of tasks, problem solve and offer creative solutions
• Candidate must be highly organized with ability to prioritize with a sense of urgency
• Discreet and able to maintain confidential information
• Excellent verbal and written communication skills
• Interest in learning more about fashion, fashion design operations and/or retail operations
• Ability to structure/deliver outstanding creative presentations (internally or externally)