Executive Assistant to the SVP of Product Design (f/m/d)

Recruiter
Zalando
Location
Berlin
Posted
18 Sep 2021
Closes
07 Oct 2021
Ref
3260335
Amplify impact at a high level of Zalando! In this role you'll work directly with the Senior Vice President (SVP) of Product Design in Zalando's fashion store to ensure that all administrative and organizational tasks run smoothly.

WHERE YOUR EXPERTISE IS NEEDED
  • Understand the goals and needs of the SVP - our most senior design executive - in order to proactively set administrative processes in motion and execute them effectively in a fast-paced business. Serve as a central point of contact for (potentially new) administrative processes that affect various departments.
  • Manage the schedule of the SVP. Make sure that meetings are prepared and keep an eye on the agenda and contacts. Additionally, also manage the SVP's external engagements.
  • Communicate clearly with a variety of executive and management stakeholders - knowing who is needed to reach for which decisions and ensure all people collaborating with your executive have the information they need.
  • Help draft internal communication (e.g. newsletters, All Hands, emails and one-pagers) with strategic direction from the SVP.
  • Manage travel (i.e. hotel, flight, train, rental car) and process travel expenses (and others) for reimbursement.
  • Help push forward various projects (e.g. cross functional SteerCos, information cascades, inputs and outputs of meetings, coordinating office space, by bringing the right people together and gently but powerfully reminding them what the SVP needs to succeed.
  • Work together with our Design Operations team to arrange logistics and choreograph presenters for (both large and small) internal gatherings and public events.

WHAT WE'RE LOOKING FOR
  • Excellent administrative and organizational skills
  • Ability to maintain a realistic balance among multiple priorities within a fast-paced and changing environment with several senior stakeholders - while understanding all the different interests, positions, and priorities.
  • Excellent communication and negotiation skills in English, as well as confidence to communicate with and convince multiple stakeholders and senior management.
  • Expertise in Google Apps for Business (Sheets, Docs, Slides, Forms, Calendar, etc.) and the knowledge of how to leverage these tools for effective collaborative work.

PERKS AT WORK
  • A workplace run on trust, empowerment and feedback; positive, inspiring working atmosphere
  • Competitive salary, employee share shop, 40% Zalando shopping discount, discounts from external partners, centrally located offices, public transport discounts, municipality services, great IT equipment, flexible working times, additional holidays and volunteering time off, free beverages and fruits, diverse sports and health offerings
  • Mentoring and personal development opportunities and an international team of experts
  • Relocation assistance for internationals, PME family service and parent & child rooms

We celebrate diversity and are committed to building teams that represent a variety of backgrounds, perspectives and skills. All employment is decided on the basis of qualifications, merit and business need.

ABOUT ZALANDO
Zalando is Europe's leading online platform for fashion, connecting customers, brands and partners across 23 markets. We drive digital solutions for fashion, logistics, advertising and research, bringing head-to-toe fashion to more than 45 million active customers through diverse skill-sets, interests and languages our teams choose to use.

Please note that all applications must be completed using the online form - we do not accept applications via email.

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