PVH Part-Time Office Coordinator - FTC (Tommy Hilfiger & Calvin Klein)

London, United Kingdom
07 Oct 2021
08 Nov 2021
Part Time
About PVH

With a history going back over 130 years, PVH has excelled at growing brands and businesses with rich American heritages, becoming one of the largest global apparel companies. We have over 30,000 associates operating in over 40 countries with over $8 billion in revenues.

Founded in 1968 and acquired by PVH Corp. in 2003, Calvin Klein is a global lifestyle brand that exemplifies bold, progressive ideals and a seductive, and often minimal, aesthetic. We seek to thrill and inspire our audience while using provocative imagery and striking designs to ignite the senses. We strive to make a positive impact on the world. We inspire passion in our people. We embody authenticity and embrace individuality.

Tommy Hilfiger is one of the world's leading designer lifestyle brands, internationally recognized for celebrating the essence of "classic American cool" style. Founded in 1985, Tommy Hilfiger was acquired by PVH Corp. in 2010. We engage consumers through 360° marketing campaigns, innovative events, exciting collaborations and brand partnerships, and work with some of the biggest names from the world of Fashion, Art, Music and Entertainment.


The Office Coordinator will be working in collaboration as part of the Facilities Management team on a 12 months FTC, which is made up of a combination of many disciplines that maintain and balance the supply and demand of services, supplies, and equipment for the organisation. This role will be five days a week, Monday to Friday from 8am till 12pm (20 hours a week).The goal is to increase the PVH UK+ organisation's efficiency and support its vital activities.

The PVH Office Coordinator will be the main point of contact for all employees and visitors alike, welcoming upon arrival and directing appropriately in a warm, professional manner. You will be supporting all office functions where necessary as well as supporting the Facilities team to maintain a seamless flow throughout the business in an efficient and timely manner.

The Facilities department plays a pivotal and vital role in ensuring all departments are kept up to date and current in the ever-evolving market. The Facilities department provides the tools to ensure every colleague is ready to go in their day-to-day working environment.

In order to ensure that services are provided in an effective and efficient manner throughout Head Office, responsibilities include:
  • Maintaining a personal and professional standard which reflects the brand.
  • Providing secretarial, clerical and administrative support.
  • Being the first point of contact for all visitors and guests, welcoming and directing to relevant departments.
  • Organising calendars and diaries for meeting rooms.
  • Supporting internally for PA's, visit's and VIP meetings.
  • Booking and maintenance of records of deliveries incoming and outgoing for PVH.
  • Inventory-taking, reconciling cash receipts for expenses for PVH purchases.
  • Answering the main office intercom.
  • Ensuring all visitors are signed in and out accordingly.
  • Ensuring Health & Safety and security rules are adhered to during working hours and evacuations. Conducting Health & Safety walks for new starter inductions.
  • Ensuring records are kept and maintained so that they can be easily retrieved for review when needed by relevant personnel.
  • Sorting and distribution of post and sundries. Replenishing sundries across floors.
  • Escalating any maintenance or IT issues for repair to the Facilities Management,
  • Supporting with Head Office and Retail Travel.
  • Supporting UK Head Office maintenance coordination of records.
  • Managing general administration support for all office functions.
  • Supporting Market Launch, Press Days, and internal and external workshops/ training.
  • Being the onsite Fire Warden and First Aider.

About YOU
  • You'll have 1-2 Years' experience in Office Facilitating or Front of House.
  • You'll be a self-starter with proven ability to work independently or as part of a team.
  • You'll have a positive "can do" attitude, energetic and enthusiastic.
  • You'll be self-motivated and driven.
  • You'll be organised and detail orientated.
  • You'll have excellent communication skills.
  • You'll have the ability to manage multiple priorities.
  • You'll possess working knowledge and experience in Outlook.


At PVH, we understand that the success of our organisation is directly related to our hardworking and dedicated associates who contribute their time and talents to help make our Company the success it is. That is why we are committed to providing a competitive and comprehensive benefits program that offers the protection, peace of mind and flexibility designed to support our associates - both at home and at work.

PVH Europe and our brands, TOMMY HILFIGER and CALVIN KLEIN, are committed to fostering an inclusive and diverse community of associates with a strong sense of belonging. We believe we are bettered by all forms of diversity, and take pride in working with top talent from every walk of life and corner of the world. In the spirit of inclusivity, qualified applicants will be considered without regard to age, ethnicity, ability, gender, gender expression, gender identity, nationality, race, religion or sexual orientation

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