Coordinator, Office of the COO

Recruiter
Shopify
Location
Ottawa, Canada
Posted
13 Oct 2021
Closes
27 Oct 2021
Ref
36495a80d9e8
Function
Technology
We're looking for a hyper-organized, multi-tasking, and self-motivated person ready for the challenges that come with supporting the Office of the COO.
To be successful in this role you'll need to have a great eye for detail, be someone who has the willingness to lean into ambiguity and understand that we are building the rocket as we fly! You'll need to be open-minded and proactive in finding the most creative ways to increase the efficiency of the Office of the COO team members by strategically managing their day-to-day functions.

Responsibilities:
  • Setting up meetings and performing ongoing calendar analysis to optimize time and bandwidth
  • Planning and organizing travel and daily agendas as needed, to maximize efficiency
  • Assist with Burst planning (organizing travel, accommodation, etc)
  • Manage inboxes and prep emails as needed
  • Collaborate with Expansion Pack and Chief of Staff to drive big rocks projects forward
  • And really whatever the team throws at us!


Qualifications

  • Be an expert with administrative support and scheduling
  • Be a proactive problem-solver - always planning ahead
  • Be able to handle sensitive material and information with discretion and confidentiality
  • Be a confident decision-maker and remain efficient in a fast-paced environment
  • Have meticulous attention to detail
  • Have a strong strategic mindset and the ability to think analytically
  • Have great communication skills. You'll work with many different stakeholders, senior leadership, and large teams internally and externally.
  • You know when to ask for help.
  • Be multidisciplinary; no two days look the same and you'll have to be comfortable with ambiguity
  • A can-do attitude and a team player, willing to go the extra mile to get the right answers


We know that applying to a new role takes a lot of work and we truly value your time. Kevin is looking forward to reading your application and your cover letter!

Closing Date: Tuesday, October 26, 2021

At Shopify, we are committed to building and fostering an environment where our employees feel included, valued, and heard. Our belief is that a strong commitment to diversity and inclusion enables us to truly make commerce better for everyone. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Please take a look at our 2020 Sustainability Report to learn more about Shopify's commitments.

How we hire

At Shopify, we put a lot of care and time into who we hire. We believe that in order to build the best products, we need to build high impact teams. Our recruitment process centres around what we call the Life Story interview, a conversational-style interview where we get to learn more about you.
Learn more about our hiring process