Executive Assistant

Location
New York, New York, United States
Posted
16 Oct 2021
Closes
09 Nov 2021
Ref
200815014
Function
Marketing
Hours
Full Time
Why Join Us
The Ermenegildo Zegna Group is one of Italy's most famous family driven enterprises and a world leader in luxury menswear. Founded in 1910, Zegna is deeply grounded in history and craftsmanship, yet always at the forefront of contemporary innovation and style. We are pioneers who embrace change, take ownership of our actions and work to create the world we want. With over 500 points of sale and 7,000 employees worldwide, we're as proud of our people as our products and look for others that share our passion and commitment to excellence and authenticity.

YOUR OPPORTUNITY
As the Executive Assistant for Zegna, you will play a key role in providing administrative support to the Executive team and office administration to the NY Corporate Office.
The Executive Assistant provides scheduling, travel reservations and expense report support to the President/ CEO, and other Executive team members as needed. Detail-oriented support to ensure accomplishments of key tasks and company initiatives. Expertise in managing internal and external assistance in a timely and accurate manner is critical. Clear and confident communication skills are paramount to being successful in this role.

This role reports into the President/CEO and is based in our New York Corporate Office. You will be required to work in the office 4 days per week and 1 day per week will be remote. After business hours will be required as needed. The core responsibilities of this position include, but are not limited to, the following:

Executive
  • Schedule and maintain the President/CEO's calendar
  • Maintain the Executive Committee calendar
  • Welcome guests, customers by greeting them, in person or on the telephone, and answering or directing all inquiries.
  • Act as the point of contact between the executive team and external stakeholders
  • Register all guests with building security (candidates and external business partners)
  • Organize meetings and book meeting rooms
  • Handle incoming mail and ensure distributed properly on daily basis
  • Organize all travel arrangements and create detailed travel itineraries
  • Prepare and distribute meeting notes
  • Organize temporary housing accommodations as needed

Office Management
  • Partner with SL Green building management and security for general facility maintenance and safety checks
  • Maintain all office supplies inventory by checking stock to determine inventory level, anticipating needed supplies for all departments
  • Coordinate with office cleaning company
  • Maintain store and corporate directories on as needed basis
  • Partner with Human Resources on annual Service Awards logistics
Wholesale
  • Coordinate Market schedule
  • Partner with wait staff to ensure guests' needs are met upon entry
  • Order catering
  • Work effectively with Account Executives during showroom appointments to insure efficient appointments
  • Coordinate showroom with Wholesale team and help support overall set-up

WHO YOU ARE:
  • Three to five years of executive assistant experience
  • Experience managing multiple calendars
  • Experience booking travel
  • Detail-oriented, highly organized, service-oriented, and deadline-oriented
  • Professional discretion
  • Willingness to be accessible outside of business hours
  • Engaging and personable
  • #LI-NA