Personal Assistant - Finance

Recruiter
Burberry
Location
London, United Kingdom
Posted
19 Oct 2021
Closes
23 Nov 2021
Ref
149046-en_GB
Function
Finance
INTRODUCTION

Founded in 1856 by Thomas Burberry, Burberry is a global luxury brand with a distinctly British attitude. We are a global business with an extensive network of both owned and franchised stores across EMEIA, Asia Pacific and Americas. We are digital pioneers, and innovative technology underpins every aspect of our business, from product design to distribution and marketing. We believe that modern luxury means being socially and environmentally responsible; this mindset is core to our business and key to our long-term success.

JOB PURPOSE

Provide a comprehensive level of administrative and organizational support to the Executives and the Office of the CFO/COO, ensuring they are fully supported to enable smooth and efficient running of the department.

RESPONSIBILITIES

  • Extensive diary and agenda management across time zones
  • Time keeping/checking for all meetings ensuring the Executives run to time
  • Being first point of contact for leadership team
  • Booking travel including flights, hotels, taxis for the Executives
  • Processing the Executive's expenses in line with company policy
  • Handling IT and Maintenance queries
  • General office administration
  • Organising Events
  • Supporting production of presentations and papers
  • Providing support to other team members when required
  • Helping with occasional personal administration (20% of time)
  • Working closely with the EA to the COO/CFO
  • Organising events on the request of the leadership team (e.g. team meetings, global townhall meetings etc)
  • Support for the Office of the COO/CFO, as and when required
    o Guest collection from Reception
    o Meeting time checks
    o AV support for meetings
    o Arranging couriers
    o Expenses for the COO/CFO
    o Reporting maintenance issues and managing follow-ups
    o Desk moves and new starter coordination
    o Raising POs


PERSONAL PROFILE

  • Previous experience of working as a PA to Senior Management
  • Highly computer literate, particularly in Word, PowerPoint and Excel
  • Experience in Concur or other travel and expense systems
  • Experience with using Ariba/SAP preferred
  • Experience in using technology for meetings (VC, teleconference, skype, webex etc)
  • Strong administrative and organisational skills with the ability to multi task
  • Professionalism and a high degree of confidentiality and integrity
  • Ability to be very flexible and to re-prioritise near-term assignments
  • Strong communication including excellent written and spoken English, interpersonal skills and attention to detail
  • Ability to remain calm in a high pressure environment and prioritise


FOOTER

Burberry is an Equal Opportunities Employer and as such, treats all applications equally and recruits purely on the basis of skills and experience.

#LI-AM1

Posting Notes: United Kingdom || Not Applicable || London || FINANCE & OPERATIONS || INTERNAL AUDIT || n/a ||

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