Executive & Office Assistant

Location
London
Posted
16 Nov 2021
Closes
16 Dec 2021
Function
Operations
Contract Type
Permanent
Hours
Part Time

The Role:

We are looking for an Executive & Office Assistant based in our office in East London. The successful candidate will provide support to the M.D. & the wider staff roster. The role would suit someone who is a proactive self-starter, in order to maximise the time and efficiency of the senior team and ensure smooth running of our office operation. Perfect for somebody looking to start a career in fashion.                                                                  

Responsibilities:

Your duties will include, but are not limited to;

  • Assisting the M.D. on a professional & personal level
  • Provide daily support to the senior team, including extensive diary management, meeting requests, travel arrangements and reservations
  • Provide high quality administrative assistance
  • Supporting with meeting preparation when required, including collating information and document layout creation
  • Making international travel arrangements including booking flights, accommodation, restaurants, other transport and currency
  • Aiding the logistics & accounts team on any ad hoc challenges
  • Managing all samples including sample set send outs for sales seasons
  • Making sure the office environment operates efficiently controlling office budgets and managing facilities
  • Act as the point of contact for all facilities management including liaison with building owners, utility companies and contractors
  • Weekly ordering of studio supplies and groceries
  • Management of studio expenditure including petty cash, credit card & expenses
  • Providing support on studio HR e.g. managing the holiday calendar etc
  • Liaising with external I.T. stakeholders to ensure full smoothest possible processes & operations in the studio
  • General studio upkeep

Personal duties to the M.D. include:

  • Managing personal finances
  • Working on domestic management & logistics
  • Booking personal appointments
  • Ad Hoc duties

Skills required:

  • Must be organised, self-managed and motivated to achieve a wide range of tasks
  • Previous experience in a similar role within the fashion or creative industries
  • Can deal with sensitive matters in a discreet and confidential manner
  • Excellent organisational and time management skills
  • Good eye for detail, ensuring a high standard of work and presentation
  • Strong written and verbal communication
  • IT skills – G-suite and Microsoft Office, particularly Excel

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