OFFICE INTERN
- Employer
- JANTAMINIAU
- Location
- Madrid, Comunidad de Madrid (ES)
- Closing date
- 3 Dec 2021
View more
- Function
- Administration
- Level
- Intern
- Contract Type
- Permanent
- Hours
- Full Time
Job Details
As the Office intern you will oversee and coordinate office administration and procedures
in order to ensure organizational effectiveness, efficiency and safety. You will need to
handle a wide range of administrative and executive support related tasks and able to
work independently.
Office Manager Responsibilities:
• Manage the front reception desk, answering phone calls, receiving packages
and greeting guests.
• Manage ordering, inventory, and budgets for office supplies.
• Oversee the integrity of the conference room/ meeting spaces booking
processes and schedules.
• Daily maintenance of appearance of common areas, meeting spaces and
conference room.
• Serve as the liaison for building/floor maintenance for any facility issues,
repairs or inquiries.
• Project manage any facility improvements and or build outs.
• Ensure the printer/copier/scanner is always well stocked with ink, toner,
paper and runs efficiently.
• Assist in planning and coordinating all corporate events.
• Assist HR with new employee desk set up and inductions
• Liaison with third-party IT provider.
• Oversee the supply and maintenance of all office equipment.
• Administer corporate cellphone accounts
• Order and distribute keys for designated staff and program alarm codes.
• Order business cards for employees and facilitate mockup templates.
• Supervise incoming mail, shipments, and deliveries.
• Oversee third-party cleaning personnel to ensure office cleanliness is
maintained at a high standard.
• Maintain kitchen area daily and stock kitchen supplies.
• Approve and code all office supplies and expense related invoices in Concur.
• Manage ad hoc projects as assigned by department heads.
Executive Support to Managing Directors’ Responsibilities:
• Managing and submitting monthly expense reports
• Assist in coordinating Managing Directors’ business calendars and meeting
requests
• Daily tidying of Managing Director’s office to make sure office is ready for the
workday
• Restocking of any supplies in the office to ensure the smooth running of the
office operations
• Coordinate with IT on any tech support necessary for the running of the
business
• Coordinate and manage the new starter process plus carry out the necessary
introductions and initiation training (IT processes, HR processes, etc)
The ideal person will have/be:
- A luxury and fashion background and a willingness to thrive in competitive
environments
- Well organized, flexible and enjoys the administrative challenges of supporting
an office of diverse people in a fast-paced fashion environment.
- A team player and will be willing to support across all company teams
- A positive attitude and will be keen to embrace new challenges and find solutions
to upcoming problems in a timely manner
- Will think outside the box and will be resourceful when it comes to actioning
tasks
- Will be extremely detail oriented and task focused
- Fluent in English and any additional language is a plus
Company
JANTAMINIAU celebrates craftsmanship and heritage with thoughtfully made pieces for today’s contemporary women. Founded and designed by dutch Couturier Jan Taminiau.
- Website
- https://www.jantaminiau.com/
- Telephone
- 0034 659 886 412
- Location
-
Rijksstraatweg 117D Baambrugge, The Netherlands
C/ de José Ortega y Gasset, 23 C/ Lagasca, 90
Madrid
Madrid
28006
ES
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