Administrative Assistant

Palm Beach Gardens, Florida
19 Nov 2021
06 Dec 2021
Part Time

Bloomingdale's makes fashion personal and fun, aspirational yet approachable. Our mission is to guide and inspire our customers to make style a source of creative energy in their lives. We will always strive to make Bloomingdale's like no other store in the world. Everyone plays a critical role to bring our mission to life. Regardless of position, we believe all colleagues have a voice and access to share their thoughts with every level of leadership. Our colleagues are passionate, driven, entrepreneurial and collaborative. We welcome and embrace diversity of background, thought and opinion while having a lot of fun along the way.

Job Overview:

The Administrative Assistant will support the administrative needs of senior leader(s) within specific areas of the Bloomingdale's organization. The ideal candidate must possess strong Word, Excel, and PowerPoint skills and be professional, reliable, proactive, and engaging. Prioritization, multi-tasking, and a strong sense of urgency are essential in this fast-paced environment.

Essential Functions
  • Proactively maintain and coordinate executive calendars including scheduling of virtual and in-person meetings
  • Book travel and coordinate travel agendas with store, central, and vendor partners. Partner with Macy's Travel as needed.
  • Reconcile and submit executive expense reports for travel and other business needs in Macy's expense system
  • Maintain equipment for virtual broadcasts and remote meetings; ensure functionality and set-up.

Qualifications and Competencies:
  • High School Diploma or equivalent required
  • 1-2 years related experience
  • Practices open and continuous communication, values keeping others informed, effectively presenting information in a clear, concise manner
  • Excellent leadership, facilitation, and interpersonal skills, with the ability to work across functional lines and at many levels
  • Ability to think creatively, strategically and technically
  • Ability to work a flexible schedule based on department and Company needs
  • Detail oriented

Physical Requirements:
  • Requires prolonged periods of sitting, with occasional standing
  • Occasionally requires walking, bending, reaching, hearing and talking
  • Continuous use of computers and other office equipment
  • Frequently lift/move up to 10 lbs.