Manager, Staffing Systems and Planning

Long Island City, New York
24 Nov 2021
12 Dec 2021
Full Time
Overview The Manager of Staffing Systems and Scheduling ensures that Bloomingdale's Stores and Corporate Staffing teams have the tools and analytics available to drive staffing and scheduling by overseeing the technical and financial aspects of staffing including: maintaining Prep Plans and partnering with Macy's Systems and Technology to maintain and implement new technologies. The Manager works with cross functional partners to manage all aspects of store staffing seasonal plans, and develops payroll plans by store by week for all work groups. In addition, the Manager will monitor and provide weekly budgets and sales forecasts for schedule generation, always focused on remaining fiscally responsible.

Essential Functions

  • Builds and maintains Prep database for Bloomingdale's Stores, inclusive of Selling, Cosmetics, Outlets and Support.
  • Coordinates and maintains department mapping for all stores, and provides mapping for Compensation, Inter-sell, fulfillment, Omni Client.
  • Configures and coordinates mapping and zone changes in Prep Database and Macy's Staffing system, and maintains Pick Path sequencing and mapping for fulfillment.
  • Lead and direct the systemic portion of the seasonal planning process; pulling and mapping department sales plans, building topside targets creating databases, and working with stores and staffing to implement new zones.
  • Builds payroll models, to plan payroll and tie to payroll targets by store

  • Partners with Macy's Technology on new technologies and serves as product manager on transition to new platforms including MSPA, MyConfig, Pick Path and others.
  • Reacts to business trends to drive business opportunities and minimize expense exposure.
    • Runs weekly budgets and volume forecasts and comprehends up-staffing for strategies, and pull back hours strategically as needed, comprehend and incorporate calendar shifts.
  • Maintains all aspects of new zones, including configuring in Prep and MSP, opening new General Ledger accounts, coordinating budgets and scheduling around MSP configuration timelines.

  • Monthly creation and analyzation of the Bloomingdale's Area Report-staffing metrics report. Regularly monitor business results and react to the needs of the business by providing recommendations for staffing re-allocation.
  • Provides analytics to drive sales and staffing


  • Bachelor's Degree preferred; High School diploma required
  • 3-4 years of experience in a retail related field with or analytical experiences

Communication Skills:
  • Must have strong analytical skills and able to delve into complex data and information, analyze possible options and develop and implement recommendations
  • Regular collaboration with Senior Management and Store Teams
  • Excellent presentation and communication skills

Mathematical Skills:
  • Basic math functions such as addition, subtraction, multiplication, and division with analytical skills.

Reasoning Ability:
  • Strong analytical and problem solving skills. Must be able to work independently with minimal supervision and as part of a team
  • Develop and execute plans and strategies quickly, capitalizing on momentum and incremental progress
  • Strong problem solving skills and ability to resolve issues and present findings
  • Ability to summarize and present complex findings in a clear, concise and timely manner

Physical Demands:
  • This position involves regular walking, standing, sitting, hearing, and talking. May occasionally involve stooping, kneeling, or crouching. May involve close vision, color vision, depth perception, and focus adjustment. Involves use of hands and fingers for typing on keyboard and using a mouse. May involve moving or lifting items under 20 pounds.

Other Skills:
  • Ability to multitask multiple priorities or projects at any given time
  • Ability to build authentic, respectful, trusting relationships that fuel and support accomplishment of team and individual goals
  • Collaborator who openly invites questions and challenges as a catalyst for improved outcomes
  • Knowledge of PeopleSoft and Kronos. Advanced skills in Microsoft Office including: Excel, Word, PowerPoint and MS-Access.

Work Hours:
  • Must be able to work a flexible schedule based on department and company needs. Regular, dependable attendance and punctuality is required.

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