Executive Assistant

Recruiter
Coach
Location
New York, New York, USA
Posted
16 Dec 2021
Closes
11 Feb 2022
Ref
93026
Primary Purpose: The Executive Assistant will provide administrative support to the VP of Ready-to-Wear Design and the Senior Director of Footwear Design by leading day-to-day activities, calendar scheduling, expenses and special projects.

The successful individual will leverage their proficiency in Administration to...
- Lead the effective and efficient management of the office of the VP RTW Design and the Senior Director FTW Design, in addition to their team
- Provide administrative support to the VP and Senior Director, including heavy calendar management, phone, travel, arrangements and expenses
- Manage all logistics of meetings for these leaders and/or team members and cross-functional partners including: organizing agendas, booking meeting rooms, ordering supplies, preparing materials, managing catering, etc.
- Ensure effective flow of meetings and keep team on time by communicating daily agenda, changes and issues in a timely fashion
- Develop relationships with internal administrative staff to facilitate meeting planning and scheduling
- Manage and execute department events
- Act as a liaison to handle requests from key executives, internal and external partners
- Maintain Time & Attendance for both Executives, and track department's attendance schedule
- Prepare Travel & Expense reports, reconcile corporate card expenses and uphold Company T&E policies
- Code and process all invoices; partner with budget team and finance to manage all monthly projections and accruals
- Own all discussions with regards to submitting requests for facilities or new hires and track the process to completion
- Participate in special projects as requested
The accomplished individual will possess...
- 5+ years of Executive Assistant experience preferred
- Bachelor's Degree required
- Experience interacting with executives at all levels
- Must be highly organized with the ability to handle multiple priorities at once
- Must have strong verbal and written communication skills
- Must be a collaborative, team player with great initiative and ability to lead a team
- Superior judgment, professionalism, poise, ability to maintain the highest level of confidentiality, and assertiveness
- Excellent ability to maintain composure and effectiveness in a fast paced environment
- Superior follow through skills, detail and customer service oriented
- Must be intuitive, able to anticipate needs and develop options
- Proficient in Microsoft Word, Excel, PowerPoint and Outlook

Our Competencies for All Employees
- Courage: Doesn't hold back anything that needs to be said; provides current, direct, complete, and "actionable" positive and corrective feedback to others; lets people know where they stand; faces up to people problems on any person or situation (not including direct reports) quickly and directly; is not afraid to take negative action when necessary.
- Creativity: Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.
- Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
- Dealing with Ambiguity: Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn't upset when things are up in the air; doesn't have to finish things before moving on; can comfortably handle risk and uncertainty.
- Drive for Results: Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.
- Interpersonal Savvy: Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
- Learning on the Fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.
Our Competencies for All People Managers
- Strategic Agility: Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can articulately paint credible pictures and visions of possibilities and likelihoods; can create competitive and breakthrough strategies and plans.
- Developing Direct Reports and Others:Provides challenging and stretching tasks and assignments; holds frequent development discussions; is aware of each person's career goals; constructs compelling development plans and executes them; pushes people to accept developmental moves; will take on those who need help and further development; cooperates with the developmental system in the organization; is a people builder.
- Building Effective Teams: Blends people into teams when needed; creates strong moraleand spirit in theirteam; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team.
Coach is an equal opportunity and affirmative action employer and we pride ourselves on hiring and developing the best people. All employment decisions (including recruitment, hiring, promotion, compensation, transfer, training, discipline and termination) are based on the applicant's or employee's qualifications as they relate to the requirements of the position under consideration. These decisions are made without regard to age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law. #LI-AS1 Visit Coach at www.coach.com.

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