Executive Assistant

Recruiter
POSTER GIRL
Location
London (East), London (Greater)
Posted
20 Dec 2021
Closes
20 Jan 2022
Function
Administration
Contract Type
Permanent
Hours
Full Time

The Executive Assistant will provide administrative support to the two Directors at POSTER GIRL, by leading day-to-day activities, calendar scheduling, expenses and special projects providing a smooth operation.

 

JOB DESCRIPTION:
- Lead the effective and efficient management of the office of the two design Directors
- Provide administrative support to the Directors, including calendar management, phone, travel, arrangements and expenses
- Manage all logistics of meetings for these leaders and/or team members and cross-functional partners including: organising agendas, booking meeting rooms, ordering supplies, preparing materials, managing catering, etc.
- Ensure effective flow of meetings and keep team on time by communicating daily agenda, changes and issues in a timely fashion
- Develop relationships with internal administrative staff to facilitate meeting planning and scheduling
- Act as a liaison to handle requests from key executives, internal and external partners
- Maintain Time & Attendance for both Executives, and track department's attendance schedule
- Prepare Travel & Expense reports, reconcile corporate card expenses

- Understanding the unusual work hours that comes in Fashion and being flexible and attentive at all times

Skills:
- 4+ years of Executive Assistant experience preferred in the Fashion industry
- Experience interacting with executives at all levels
- Must be highly organised with the ability to handle multiple priorities at once
- Must have strong verbal and written communication skills
- Must be a collaborative, team player with great initiative and ability to lead a team
- Superior judgment, professionalism, poise, ability to maintain the highest level of confidentiality, and assertiveness
- Excellent ability to maintain composure and effectiveness in a fast paced environment
- Superior follow through skills, detail and customer service oriented
- Must be intuitive, able to anticipate needs and develop options

- Professional English language writing
- Proficient in Microsoft Word, Excel, PowerPoint and Outlook