Project Coordinator, Architecture

Recruiter
Burberry
Location
London, United Kingdom
Posted
10 Jan 2022
Closes
30 Mar 2022
Ref
147774-en_GB
Function
Marketing
INTRODUCTION

At Burberry, we believe creativity opens spaces. Our purpose is to unlock the power of imagination to push boundaries and open new possibilities for our people, our customers and our communities. This is the core belief that has guided Burberry since it was founded in 1856 and is central to how we operate as a company today.

JOB PURPOSE

The Project Coordinator is responsible for providing administrative support to the EMEIA Architecture team as well as managing all stock furniture and fittings, fixture samples, and maintaining project records and spreadsheets.

RESPONSIBILITIES

• Build and maintain a close working partnership with Architecture teams globally, across design, construction and workplace services
• Build and maintain effective working relationships with vendors in order to obtain quotes and manage invoices as needed
• Manage the EMEIA project list for Architecture, coordinating the top level schedule of project openings
• Creating/ updating project records & reports (weekly & monthly GPR, Projects Dashboard)
• Take ownership and coordinate smaller projects
• Monitor all stock schedules and flag any potential problems with availability in a timely manner
• Creating GPR entries, project files
• Filing drawing information and key project documentation
• Raising, releasing and goods receipting Purchase Orders
• Managing stock furniture and fittings: maintaining records and coordinating fixture moves
• Managing project O&M Manuals - chasing, checking correctly produced, filed and recorded
• End of project process - to cover G5, O&Ms, reports, final accounts, defects meeting et
• Stationary orders & plotter maintenance
• Issuing/recording and receipts of samples from suppliers, managing samples stock levels
• Support on creating, updating, and issuing guidance notes for Gateway Process
• General administrative support as needed (filing, photocopying, printing)
• Admin role for 'Workfront' project collaboration tool Raising POs and ensuring all orders and invoices are processed, tracked and monitored against budget
• Organise, own agenda and take minutes at EMEIA review meetings

PERSONAL PROFILE

• Excellent IT skills - Excel, Word, PowerPoint, (essential), Acrobat, possibly Autocad
• Previous experience in Construction or Architecture desirable
• High level of discretion and confidentiality is required due to the sensitive nature of some of the documents with which you will be involved
• Excellent organisational skills and strong attention to detail
• Experience managing vendor relationships, delivering clear briefs and leveraging relationships to meet demands
• Critical path management ensuring projects are delivered on time, identifying, calling out and making recommendations to mitigate any risks/challenges identified
• Able to manage within a budget with commercial awareness and understanding of cost
• Excellent communication skills, with the ability to negotiate with credibility, share information effectively, and work confidently with cross functional teams
• Collaborative team player with strong initiative.

FOOTER

Burberry is an Equal Opportunities Employer and as such, treats all applications equally and recruits purely on the basis of skills and experience.

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