FoH/Operations Assistant

JW Anderson
London (Greater) (GB)
11 Jan 2022
02 Feb 2022

Main Responsibilities:

Front of House:

-    Manage the Reception switchboard
-    Act as the first point of contact for all enquiries both externally and internally
-    Ensure administration facilities are presentable and meeting rooms/hospitality scheduled
-    Distribute incoming mail and deliveries
-    Organizing couriers and tracking parcels
-    Stationary and supplies inventory management
-    Supporting logistics for senior team members and consultants
-    Ensure all office facilities are maintained and upkeep office maintenance calendar
-    Support in compliance of Health & Safety regulations
-    Mailbox management of FOH email accounts
-    Liaison for all external contractors connected with the building
-    Coordinate show period facilities, e.g. catering and facilities
-    Organize social activities company wide e.g. weekly office drinks
-    Process and administration of Office Budget and related invoices
-    Completing the office daily, weekly and monthly checks to ensure the high standard of the office is maintained
-    Work closely with and support the FOH intern
-    Supporting with team members onboarding/offboarding
-    Responding to adhoc queries from staff members in a timely manner

Admin Assistant:

-    Support the Operations Director and the Operations Coordinator
-    Assisting, where necessary, other departments with ad-hoc tasks and work cross functionally with PA to Creative Director and CEO
-    Support for Expense tracking for Office team and Operations Director


Skills and Experience Needed:

-    Previous administrative experience within a creative industry
-    MAC & PC experience
-    Proficient in MS Office
-    Excellent communication skills
-    Forward thinking
-    Team player essential
-    Well presented as you will be the face of our company
-    Additional languages a bonus