Senior Manager, Office Administration

Hong Kong, Hong Kong
26 Jan 2022
10 Feb 2022
Full Time
  • Manage the frontdesks team and office support to extend full spectrum of professional administrative support in Hong Kong office. Train and supervise the administrative teams to ensure their services in accordance with company's standards and policies
  • Ensure admin and office operations adhere to policies and regulations
  • Prepare budget plan and perform expense monitoring and control according to company guidelines
  • Plan and lead health, safety and environmental initiatives of the Company
  • Optimize operational touchpoints, refine office services that consistent across all functions in the organization to maximize work efficiency and productivity in office. Foster agile and flexible workplace environment that benefits all associates
  • Look to automation when possible and provide streamline access to capabilities and insight that impact day to day operations. Organize and supervise various office projects / activities to enhance office services
  • Develop and determine workplace etiquettes, guidelines, user manual and pilot preparation and share the office change information with stakeholders. Collect feedbacks and evaluate services priorities and practices.
  • Coordinate with Facilities Management Team to understand how FM operational model should be adapted to support the new environment and ways of working
  • Communicate with external vendors related to lease and housekeeping matters and review all suppliers' contracts regularly
  • Liaise with internal departments and top management to ensure a smooth office operations.
  • Align with all stakeholders and co-create overall communication plan and activities timeline. Collaborate with internal communication team for the internal announcement about the office update
  • Formulate & regularly review administration guidelines and operational procedures, and monitor the implementation. Perform other ad-hoc assignments and projects as assigned by Director, Office Administration.
  • Good leadership skill and excellent communication and organization skills
  • Excellent communication and interpersonal skills and able to work with different stakeholders.
  • Strong sense of responsibility and commitment
  • Innovative, Initiative & reliability
  • Minimum 10 years relevant experience in a sizable organization with 8+ years people management role ; Previous experience in event management and workplace transformation is a plus
  • Bachelor degree or above
  • Independent, enthusiastic and have a good problem-solving skills
  • Knowledge in computer skills, MS Office (Word, Excel)
  • Excellent command of both spoken and written English and Chinese