Office Assistant for Executive Floor - PVH Corp.

Recruiter
PVH
Location
New York, New York, United States of America
Posted
21 Apr 2022
Closes
23 Jun 2022
Ref
PVH1USR30945WDINTERNALENGLOBALEXTERNAL
Function
Administration
Hours
Full Time
The Office Assistant helps to ensure the Executive Suite runs in a smooth and efficient manner. The role performs a range of clerical and administrative such as answering phones and managing office supplies. This role will be the first point of contact for both internal associates and external guests and maintaining a professional, positive environment is of the utmost importance. The role is responsible for keeping an inventory of office supplies and ordering new supplies as needed while staying within budget.

PRIMARY RESPONSIBILITIES/ACCOUNTABILITIES OF THE JOB:
  • Warmly greet visitors and contacting the appropriate associate when their guests arrive
  • Represent the company with integrity
  • Provide excellent customer service and attention to detail
  • Answer incoming calls, take messages and deliver as appropriate
  • Multitask and prioritize to meet the needs of the executives on the floor
  • Act as general brand ambassador for the floor and maintain positive ongoing relationships
  • Greet and announce visitors
  • Perform some clerical duties for office of the CEO as requested
  • Order meals, beverages and snacks for meetings ensuring all dietary restrictions are followed
  • Maintaining office supplies and reordering as appropriate
  • Interact with Vendors when necessary
  • Code federal Express billing and confirm receipt
  • Ability to adapt and shift as necessary when working on projects
  • Maintain contact list of floor w/ phone number
  • Process payments /invoices and keep detailed log as well as follow-up when necessary
  • Prepare place cards/table layouts for Board meetings/dinners
  • Responsible for the scheduling of conference rooms and Huddle rooms on the 11th floor
  • Handle additional projects, as needed
  • Office hours are Mon- Thurs 8:00AM-5:30PM ET and this role will be onsite 100%; Flexible hours are required during Board and Earning periods
________________________________________________________________

QUALIFICATIONS & EXPERIENCE:

Experience:
  • 5+ years general office/reception experience
  • Proficient in MS Word, Outlook and calendar management
  • Ability to work with all levels of management

Education:
  • High school diploma or Associates Degree

Skills:
  • Able to conduct high level of professionalism with excellent telephone etiquette
  • Excellent customer service skills
  • Excellent verbal and written communications skills
  • Responsive to customers, business partners and guests
  • Organized and flexible to the needs of the position
  • Exhibit a high level of confidentiality and discretion
  • Ability to work with all levels of management

#LI-BC10

#LI-Onsite

PVH Corp. or its subsidiary ("PVH") is an equal opportunity employer and considers all applicants for employment on the basis of their individual capabilities and qualifications, consistent with applicable law and without regard to race, color, sex, gender identity or expression, age, religion, creed, national origin, citizenship status, sexual orientation, genetic information, physical or mental disability, military status or any other characteristic protected under federal, state or local law. In addition to complying with all applicable laws, PVH also has a strong corporate commitment to inclusion, diversity and to ensuring that all current and future PVH associates are compensated solely on job-related factors such as skill, ability, educational background, work quality, experience and potential. To achieve these goals, across the United States and its territories, PVH prohibits any PVH employee, agent or representative from requesting or otherwise considering any job applicant's current or prior wages, salary or other compensation information in connection with the hiring process. Accordingly, applicants are asked not to disclose this salary history information to PVH

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