Wholesale Administrative Assistant

London (Central), London (Greater) (GB)
25 Apr 2022
19 May 2022
Contract Type

This fixed term position is an exciting opportunity to develop and hone your commercial skills by supporting the Wholesale Team across global business at a luxury British fashion house. The Wholesale Admin Assistant will play a key role in the smooth running of the department, and in ensuring critical sales information is up to date. This primarily administrative position requires a team player with an eye for detail, eagerness to learn and who takes great pride in their work.


The role includes but is not limited to:
• Monitoring retail selling performance reports while proactively suggesting relevant reorders and stock actions
• Other sales and product reporting –keeping internal departmental reports updated, gathering missing information in a timely manner and preparing documents for internal and external presentations or meetings
• Updating databases regularly to ensure accurate contact information is available at all times
• Liaising with Logistics Dept to ensure timely deliveries of wholesale shipments, tracking and reporting
on this weekly
• Preparing relevant paperwork for stock swaps and monitoring returns
• Supporting with inventory and calendar management of Off Price and Sample Sales
• Distribution of company guidelines to wholesale partners seasonally
• Coordinating on wholesale sample requests with Press department
• Administrative support on Showroom preparation, ensuring commercial critical path is followed and deadlines met
• Assisting with LFW preparation and showroom/sales market coordination
• Sales appointment calendar creation and management
• Order entry, checks and confirmation send out
• Gathering and checking POs prior to delivery window opening
• Collating and tailoring training materials and marketing assets each season
• Store visits, market research and competitor analysis
• Customer service support for wholesale partners

Ideal candidate will have:
• A precise and efficient method of working and will be a results driven self-starter
• An ability to multitask and prioritise workload effectively
• Relevant experience with a luxury or contemporary brand
• A good commercial understanding and interest in fashion and wholesale
• Excellent communication skills both written and verbal
• Competency and confidence with Microsoft Suite –particularly Excel
• A willingness to travel
• An understanding of logistics is advantageous
• Foreign language skills as an asset
• The candidate is required to know how to use, or have used in the past: Nuorder or Joor, or Zedonk systems.