Executive Assistant (M/F/D)

29 Apr 2022
29 May 2022
Human Resources
Vestiaire Collective is the leading global online marketplace for desirable pre-loved fashion. Our mission is to transform the fashion industry for a more sustainable future by empowering our community to promote the circular fashion movement. Vestiaire was founded in 2009 and is headquartered in Paris with offices in London, Berlin, New York, Singapore, Ho Chi Minh and Hong Kong and warehouses in Tourcoing (France), Crawley (UK), Hong Kong and New York.

We currently have a diverse global team of 800 employees representing more than 50 nationalities. Our values are community, activism, transparency, dedication and greatness. We are proud to be a BCorp.

About the role

Vestiaire Collective is looking for an Executive Assistant (M/F/D) passionate about our mission and with significant experience working in a fast paced dynamic environment to support the Chief People and Chief Finance Officers.

This exciting role will allow you to grow professionally, doing impactful work in partnership with various C level stakeholders across Vestiaire and be part of our global team.

This role is based in Paris , reporting to the Chief People Officer.

What you will do
  • Carry out effective diary management and proactively support with meeting preparation
  • Book international travel & process expense claims
  • Contribute to key project work from the HR and Finance teams especially in relation to our Paris office
  • Support with the preparation of reporting,; presentations and pre-reading ahead of meetings, for the Chief people officer and finance officer
  • Contribute to the effective rhythm of business and team culture of the teams
  • Provide support with presentations / pre-reading ahead of meetings where required
  • Maintain strong relationships with other Executive Assistants and the wider Executive committee
  • Build effective relationships across all levels of the organization actively role modelling Vestiaire's values
  • Carry out ad-hoc research into key questions/requirements
  • Organise and support team events and Executive committee or at team level

Who you are
  • You have an experience with executive level calendar management
  • You are experienced in organizing complex international travel arrangements, creating comprehensive travel itineraries
  • You are approachable, proactive and diligent in your work
  • You have excellent MS computing skills: Word, Excel, PowerPoint, G suite
  • You are able to deal professionally with confidential information

Preferred Qualifications
  • Passionate about Vestiaire's mission; proactively fosters effective partnerships across all levels of the organization
  • Experience providing executive support assistance at Senior management levels including executive calendars
  • Great organizational, communication, writing, and interpersonal skills
  • Ability to prioritize and handle multiple assignments at a given time
  • Impeccable attention to detail

What we offer
  • A meaningful job with an impact on the way people consume fashion and promote sustainability
  • The possibility to work remotely 50% of your time
  • The opportunity to do career defining work in a fast growing French-born scale up
  • The possibility to work as part of a global diverse team with more than 50 nationalities
  • 2 days to help Project - reinforcing your activist journey and volunteer for an association
  • Significant investment in your learning and growth
  • Competitive compensation and benefits package
Vestiaire Collective is an equal opportunities employer