Personal Assistant to the Managing Director of Operations

Location
Milan
Posted
03 May 2022
Closes
29 Jul 2022
Ref
R799
Function
Marketing
Hours
Full Time
Working at Stella McCartney is a truly rewarding experience. As a luxury fashion company with a strong ethical standpoint we are leaders and innovators in our industry.

Scope

Within the Operation function, reporting to the Managing Director Of Operation, the Personal Assistant acts as primary point of contact for him/her with all the external and internal parties.

As a managerial figure have a deep understanding of the company and know who the key personnel are. Is involved in decision-making and communication processes. Act as a business partner for the MDO thanks to a global vision of the processes, relationships and information flows within the organization.

Mainly based in Milan Office the PA is flexible to move on the other Italian SMC sites in Italy where requested in order to manage the MDO agenda and support his/her projects implementation.

Main Responsibilities
  • Manage administrative duties requiring the use of independent judgment and initiative;
  • Screen all incoming phone calls, inquiries and requests and route accordingly. Deal with emails and post and prepare correspondence, both internal and external, on behalf of the MDO;
  • Organize the agenda and schedule appointments, maintain and update manager's events calendar and send reminders;
  • Liaise with internal departments/functions, plan and organize meetings on behalf of the MDO. Manage relationships with collaborators, suppliers, institutions where requested;
  • Maintain office systems, including data management and filing;
  • Produce and edit documents, minutes, reports and presentations.
  • Coordinate travel arrangements (including accommodations and visas), prepare itineraries, plan logistics, and submit expense reports;
  • Order office supplies and replacements. Prepare facilities for scheduled events and arranging refreshments, if required;
  • Support with special projects where required as well as organize events;
  • Maintain confidentiality of highly sensitive information and observe best business practices;


Key Requirements
  • University degree preferred or High School Diploma;
  • Computer literate, very good knowledge of Microsoft packages (Word, Excel & PowerPoint) and Internet;
  • Language skills: Italian and English (written and spoken professionally);
  • Consolidate previous experience, at least 8-10 years in a similar role, from any dynamic Industry;
  • Very good communication and interpersonal skills: ability to interface regularly with internal and external personnel at all levels within the organization;
  • Flexibility, organizational skills and ability to work in team;
  • Proactivity and problems solving attitude;
  • Efficiency in performing multiple tasks in respect of deadlines, well developed time management skills, focused on priority management;
  • Ability to be discrete, confidential and reliable at all times.


We welcome people with disabilities and endeavour to make reasonable adjustments, if you do require such adjustments please let us know within 48 hours of your interview.

At Stella McCartney, we like to be bold. For us this means challenging ourselves and the wider industry in which we operate. As part of our commitments to inclusive fashion, we have an ambitious strategy to put diversity, equity and inclusion at the centre of everything we do. Our starting point is to create a workplace where different voices are respected, heard and empowered in equal measure regardless of factors such as culture and backgrounds, and to influence and disrupt fashion and other industries by providing opportunities for global diverse talent to shine.

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