Personal Assistant to the Chief Marketing Officer

Location
London
Posted
03 May 2022
Closes
16 May 2022
Ref
R1474
Function
Marketing
Hours
Full Time
Working at Stella McCartney is a truly rewarding experience. As a luxury fashion company with a strong ethical standpoint we are leaders and innovators in our industry.

Overview:

Reporting into the Chief Marketing Officer, the Personal Assistant supports the CMO in achieving their goals by proactively providing relevant, personalised and timely administrative assistance, diary management and project support. The Personal Assistant is vital to the day to day operations and interacts with diverse stakeholders across the business, manages confidential information and works independently. Crucial to this role is strong written/ verbal communication skills, strong decision-making ability and attention to detail.

Your Mission:

  • First point of contact and liaison for all queries and phone calls directed to the Chief Marketing Officer, while having the ability to prioritise urgent queries or calls.
  • Completes a broad variety of administrative tasks for the CMO including: managing an active calendar of meetings ; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans.
  • Plans, coordinates and ensures the CMO's schedule is followed. Provides "gatekeeper" and "gateway" role
  • Keeping up to date with progress of tasks and feeding back timelines to the CMO, including taking notes and following up on actions when required.
  • Preparation of various documents including presentations, project updates and meeting agendas
  • Organising and setting up video calls/ setting up meeting room space in preparation for meetings.
  • All scheduling of events and meetings relating to the CMO or the Marcomms team
  • Coordination of the annual leave calendar requests for the Marcomms department.
  • Liaising with the PA network within the Company on a daily basis to schedule meetings and events.
  • Ensuring invoices are approved on-time for payment runs.
  • Ad Hoc Projects


Your Talent:
  • Demonstrable e xecutive administrative support experience where there has been a need to prioritise and multi-task various and competing demands
  • A good communicator with the ability to interface regularly with internal and external people at all levels
  • Ability to be discrete, confidential and reliable at all times
  • High attention to detail
  • Proactive approach - endeavoring to be a step ahead
  • Professional at all times, responsible and loyal
  • Resourceful - ability to get things done
  • Flexibility - weekends or evening work may be required during busy periods


Systems Experience:
  • Experienced with outlook and MS software


Reward

Our philosophy is to go beyond monetary return and consider ourselves responsible for your wellbeing, your family, your health, your time and the community.
  • Up to 50% discount on Stella McCartney products
  • Exclusive staff sales and sample sales - Including other LVMH brands
  • Matched pension contribution up to 6%
  • Extensive private medical and critical illness insurance, as well as life assurance
  • Annual Health Screening
  • Annual Leave Shop where employees can buy or sell annual leave
  • Flexible working/core hours
  • Enchanced Maternity/paternity packages
  • Matched Give as You Earn charity scheme
  • Fitness membership (Classpass credits) and onsite yoga
  • Volunteer and Birthday leave
  • Health cash plan
  • Financial wellbeing program
  • Physical and Mental Wellbeing Support Services
  • Employee referral bonus


Optional/ Paid Benefits

Season ticket loan, cycle to work and tech schemes, travel and dental insurance and much more.

We welcome people with disabilities and endeavour to make reasonable adjustments, if you do require such adjustments please let us know within 48 hours of your interview.

At Stella McCartney, we like to be bold. For us this means challenging ourselves and the wider industry in which we operate. As part of our commitments to inclusive fashion, we have an ambitious strategy to put diversity, equity and inclusion at the centre of everything we do. Our starting point is to create a workplace where different voices are respected, heard and empowered in equal measure regardless of factors such as culture and backgrounds, and to influence and disrupt fashion and other industries by providing opportunities for global diverse talent to shine.

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