Studio Coordinator

APPARATUS is a New York-based designer and manufacturer of a distinctive catalog of high-end, high-touch lighting, furniture and objects. We produce both in-house and with the support of high-quality external partners; our catalog is sold globally.

RESPONSIBILITIES

• Manage the overall experience and appearance of the studio and ensure it runs seamlessly. Build relationships with our team members to understand and respond to needs of the team.
• Manage relationships with external partners, e.g., building management, vendors for storage, cleaning, and other office-related needs.
• Receive and distribute incoming mail and deliveries and manage outgoing messengers and shipments.
• Oversee shipping and label management for all office employees for both internal and external shipments.
• Stay up-to-date on company initiatives, priorities the organization’s needs.
• Develop organizational procedures and systems to increase efficiencies.
• Serve as facilities liaison, helping to resolve electrical, plumbing, and maintenance issues.
• Oversee all office operations, equipment, maintenance, service contracts and systems.
• Order lunch for the executive team and coordinate catering for meetings.
• Maintain inventory of office supplies and equipment.
• Work closely with IT to resolve technology issues.
• Manage conference room schedules and calendars.
• Work closely with HR, IT and managers to coordinate New Hire orientation, tours and off-boarding as needed.
• Coordinate international and domestic travel logistics including flight itineraries, hotel rates and reservations.

SKILLS

• Ability to multi-task effectively and switch focus with ease.
• Extremely organized with keen attention to detail.
• Excellent time-management skills, independent drive and the ability to work under pressure to deliver projects under tight deadlines.
• Professional, confident, and gracious.
• Self-starter with the ability to work independently and with minimal guidance.
• Excellent verbal and written communications skills.
• Sound personal judgement, detail-oriented and organized.
• Comfortable stepping outside regular duties as needed.
• Ability to adapt quickly to changing plans and priorities in an ever-evolving environment. Ability to respond professionally to critical feedback and proactively in seeking support and help when needed.

EXPERIENCE AND QUALIFICATIONS

• High school diploma or GED.
• Previous experience in similar role.
• Experience in a high-paced environment that values consistency, efficiency, and excellence.
• Experience servicing high-end clientele.
• Proven experience managing competing priorities and urgent requests.
• Demonstrated ability to communicate clearly and effectively; ability to delegate and drive for results.

WORK SCHEDULE

• Full-time Studio hours: Monday–Friday generally 10:00AM–6:00PM.
• Longer hours and weekend availability as needed.

PERFORMANCE REVIEW AND CHECK-INS SCHEDULE

• Weekly 1:1s.
• Annual performance review.

This is a full-time position with competitive compensation and benefits. We are an Equal Opportunity Employer. Position is based in our New York studio. Must be legally authorized to work in the U.S.