Personal Assistant and Office Manager

A.I. is looking for an experienced Personal Assistant and Office Manager, to provide business and personal support to the founder as well as be responsible for managing the office. The role requires a hands-on individual with seamless organisational skills.

Main Responsibilities:

-  Working directly for the Director / Founder of A.I

-  Occasionally supporting logistics for Managing Director

-  Administrative duties - Calendar management, scheduling of meetings both internal and

external

-  Drafting and sending communications as directed

-  Managing appointments and reservations

-  Booking travel arrangements and creating detailed itineraries, including follow up during

executive travel to ensure coordination and support at all points

-  Processing expenses in line with company procedures

-  Helping with personal ad hoc duties, runs and miscellaneous errands as needed

-  Responsible for overseeing administrative activities and facilitating the running of the office

-  Prepare for meetings in advance, providing in meeting refreshments

-  Maintain the condition of the office and arrange for any necessary repairs

-  Ensuring that facilities meet government regulations and environmental, health and

security standards

- Overseeing providers for services including cleaning, engineers, building maintenance