Wholesale Coordinator

About the role:

Muzungu Sisters is looking for a Wholesale Coordinator to manage the in-house Wholesale logistics. The ideal candidate will have at least 4 years’ experience in a Wholesale role within the fashion industry. You will have to be a hands-on person that is highly driven and self-motivated, with a positive ‘can-do’ attitude.

This position is based in Notting Hill, London. 

Wholesale & Logistics:

• Review and confirm purchase orders from clients, and raise Order Confirmations, invoices and credit notes
• Perform cross-checks on all inbound and outbound stock
• Liaise with Production to advise of any discrepancies with units received from suppliers
• Create packing lists and update shipment information in the internal database
• Arrange wholesale orders for shipment in accordance to client’s shipping preferences
• Maintain wholesale buyer relationships and assist with sending assets
• Create and maintain contact with vendors to ensure timely delivery of goods
• Liaise with vendors on payments prior to the shipment of goods
• Assist clients and vendors of any queries regarding repairs, returns, stock swap and re-orders Maintaining and updating wholesale reporting documents
• Assist with production logistics 

Other:

• Facilitating sales at the studio
• Arranging and helping at private sales for VIP clients
• Studio day-to-day maintenance
• Occasional Executive PA duties for the founders of the company, including arranging and scheduling deliveries
• Account administration such as filing receipts & invoicing, XERO management and reporting to accountants
• Assist with the preparation of lookbook shoots, pop up events etc.

To apply for the role, you will need to have the following skills:

• Self-motivated and willing to contribute to the brand
• Excellent verbal and written communications skills
• At least 4 years of experience in the fashion sector
• Comfortable stepping outside regular duties as needed Be extremely neat and organised
• Adobe Suite, Shopify & Excel competence XERO experience a bonus