Human Resources Officer (Maternity Coverage)

HR Administration

Provide accurate and timely general administrative HR support to the retail businesses in the following countries: Singapore, Malaysia & Thailand

• Prepare Monthly Payroll instructions for 3 countries, including managing payroll approval through engaging relationship with external payroll providers
• First point of contact for payroll legislation changes.
• Ensure compliance to statutory requirements, and process government claims, social security submission, taxes and National Service filing, employment passes processing etc. i.e. CP/EPF submission, tax filing, NS claims, work pass processing etc. Process all government related claims e.g. Maternity & Paternity Leave/Childcare Leave/National Service Makeup Pay Claims etc.
• Ensure all new hire paperwork, offer letters and employment contracts are completed.
• Maintain HR employee efiles, ensuring all necessary paperwork is processed and filed in a timely manner.
• Maintain accuracy of HR Systems data (Oracle)
• Facilitate and monitor new employees' on boarding, probation period check-in and employment confirmation, using the new starter checklist. Handing off to Education team for onboarding.
• Manage off-boarding of employees including exit clearances, tax filing for non-local employees etc.
• Manage enrolment and termination of insurance coverage for all employees
• Ensure employee-related paperwork is received and maintained accurately inclusive of: Paid Parental, Caregiver Leave, maintained in accordance with Payroll.
• Collaborate with the respective payroll vendors for South East Asia in yearly tax filing

Resourcing

Support HR Manager with recruitment efforts for store and office based positions.

• Partner with HR Manager co-ordinate internal & external job postings, advertisements, career fairs, employee referrals and agency referrals.
• Maintain immigration data, renewal of work pass and monitor compliance, and reporting as necessary.
• Assist with the maintaining Job Descriptions, partnering with Managers.
• Assist with the coordination of the seasonal and new store recruitment efforts

Data Collection and Analysis

Data collection, reporting and analysis of HR metrics.

• Using multiple sources (exit interviews, onboarding survey, performance management, employee survey, personnel action lists, talent acquisition hiring forecast etc.) to collect and analyze data including employee turnover, employee onboarding/exit data, compensation and performance.
• Utilise the exit interview data for analysis, sharing trends with HR Management .
• Track HR related activity and provide ad hoc reports/statistics to support departmental goals and initiatives.
• Assist and support annualized and ad-hoc processes and reporting including PMP and eComp.

Employee Relations

• Execute and promote compliance of all Tiffany policies and procedures.
• First point of contact on employee queries (annual leave, notice period, wellness etc)
• Update Oracle on discplinary actions etc.

HR Projects

Providing support in key HR projects

Qualifications

• Degree in Human Resources Management or related discipline.
• 2-3 years of relevant HR experience.
• IT literate with a strong proficiency in MS Office ( word, powerpoint, excel) .
• Understanding of local employment law/acts
• Well organised; self starter; strong initiative, able to meet deadlines
• Excellent communication skills both written and spoken
• Drive for achievement and attention to details
• Well -groomed professional

*t his role is for maternity leave coverage from Mid August 2022 to Mid Jan 2023.

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