Human Resources Officer (Maternity Coverage)

Recruiter
Tiffany & Co.
Location
Singapore, Singapore
Posted
23 May 2022
Closes
16 Jun 2022
Ref
54002
Function
Human Resources
Level
Manager
Hours
Full Time
HR Administration

Provide accurate and timely general administrative HR support to the retail businesses in the following countries: Singapore, Malaysia & Thailand
  • Prepare Monthly Payroll instructions for 3 countries, including managing payroll approval through engaging relationship with external payroll providers
  • First point of contact for payroll legislation changes.
  • Ensure compliance to statutory requirements, and process government claims, social security submission, taxes and National Service filing, employment passes processing etc. i.e. CP/EPF submission, tax filing, NS claims, work pass processing etc. Process all government related claims e.g. Maternity & Paternity Leave/Childcare Leave/National Service Makeup Pay Claims etc.
  • Ensure all new hire paperwork, offer letters and employment contracts are completed.
  • Maintain HR employee efiles, ensuring all necessary paperwork is processed and filed in a timely manner.
  • Maintain accuracy of HR Systems data (Oracle)
  • Facilitate and monitor new employees' on boarding, probation period check-in and employment confirmation, using the new starter checklist. Handing off to Education team for onboarding.
  • Manage off-boarding of employees including exit clearances, tax filing for non-local employees etc.
  • Manage enrolment and termination of insurance coverage for all employees
  • Ensure employee-related paperwork is received and maintained accurately inclusive of: Paid Parental, Caregiver Leave, maintained in accordance with Payroll.
  • Collaborate with the respective payroll vendors for South East Asia in yearly tax filing

Resourcing

Support HR Manager with recruitment efforts for store and office based positions.
  • Partner with HR Manager co-ordinate internal & external job postings, advertisements, career fairs, employee referrals and agency referrals.
  • Maintain immigration data, renewal of work pass and monitor compliance, and reporting as necessary.
  • Assist with the maintaining Job Descriptions, partnering with Managers.
  • Assist with the coordination of the seasonal and new store recruitment efforts

Data Collection and Analysis

Data collection, reporting and analysis of HR metrics.
  • Using multiple sources (exit interviews, onboarding survey, performance management, employee survey, personnel action lists, talent acquisition hiring forecast etc.) to collect and analyze data including employee turnover, employee onboarding/exit data, compensation and performance.
  • Utilise the exit interview data for analysis, sharing trends with HR Management .
  • Track HR related activity and provide ad hoc reports/statistics to support departmental goals and initiatives.
  • Assist and support annualized and ad-hoc processes and reporting including PMP and eComp.

Employee Relations
  • Execute and promote compliance of all Tiffany policies and procedures.
  • First point of contact on employee queries (annual leave, notice period, wellness etc)
  • Update Oracle on discplinary actions etc.

HR Projects

Providing support in key HR projects

Qualifications
  • Degree in Human Resources Management or related discipline.
  • 2-3 years of relevant HR experience.
  • IT literate with a strong proficiency in MS Office ( word, powerpoint, excel) .
  • Understanding of local employment law/acts
  • Well organised; self starter; strong initiative, able to meet deadlines
  • Excellent communication skills both written and spoken
  • Drive for achievement and attention to details
  • Well -groomed professional

*t his role is for maternity leave coverage from Mid August 2022 to Mid Jan 2023.

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