Manager / Senior Manager, Facilities & Administration & Special Projects, North Asia

Recruiter
Gap Inc.
Location
Hong Kong, Hong Kong
Posted
26 May 2022
Closes
06 Aug 2022
Ref
R41908
Function
Administration
Level
Manager
About Gap Inc.

Our brands bridge the gaps we see in the world. Old Navy democratizes style to ensure everyone has access to quality fashion at every price point. Athleta unleashes the potential of every woman, regardless of body size, age or ethnicity. Banana Republic believes in sustainable luxury for all. And Gap inspires the world to bring individuality to modern, responsibly made essentials.    

This simple idea-that we all deserve to belong, and on our own terms-is core to who we are as a company and how we make decisions. Our teamis made up of thousands of people across the globe who take risks, think big, and do good for our customers, communities, and the planet. Ready to  learn fast, create with audacity and lead boldly? Join our team.

About the Role

In this role, you are responsible for the property management and operations of our headquarter properties in order to create a safe and efficient work environment that improves business performance and optimizes employee productivity. You will overseeing and implement facilities operations, directing routine maintenance, responding to emergencies, managing risk, managing contractors, and conducting site inspections.overseeing and implement facilities operations, directing routine maintenance, responding to emergencies, managing risk, managing contractors, and conducting site inspections.

What You'll Do

  • Lead the admin teams to provide wide spectrum of office administrative services including but not limited to reception, mailing room operations, office supplies, event management and other facilities management support.
  • Manage out-sourced service providers to ensure the service level agreement are administered accordingly
  • Manage procurement budget. Procure and review service contracts regularly to optimize cost effectiveness and performance level
  • Manage and lead admin/facilities projects including office renovationsemovals, lease negotiation, company security initiatives, etc.
  • A custodian to manage inventory of office fixed assets and equipment.
  • Responsible for travel & event management
  • Review and implement policies and procedures including procurement policy, office lease policy, corporate security policy
  • Lead and execute the local BCP plan
  • Responsible for talent building, succession planning and to constantly review the organization effectiveness
  • Coordinating with cross-functional team members & stakeholders to make sure that all parties are on track with various project
  • Ability to multi-task and manage various project elements simultaneously


Who You Are

  • Experience in managing office admin function for large premises/workspace.
  • Hands-on facilities project management experience with high attention to details required
  • Regional experience and some front office/customer facing experience highly preferred
  • Working within a matrix environment, partnering collaboratively with stakeholders at all levels with diversified cultures.
  • Leadership experience and problem solving skillset
  • The ability to manage various stakeholders and manage expectations
  • Ability to take ownership of and manage projects end-to-end and provide recommendations and solutions
  • Strategic thinking capability
  • Cultural fit for Gap Inc's culture behaviors (Create with Audacity; Be Customer Curious; Try Fast, Learn Fast, Think Big; Speakwith Candor)

Other Requirements
  • Degree holder
  • At least 10 years of relevant working experience in multinational companies
  • Advanced proficiency in data analysis and Microsoft Excel/Powerpoint
  • Some travelling will be required.

Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. This year, we've been named as one of the Best Places to Work by the Human Rights Campaign for the seventeenth consecutive year and have been included in the 2021 Bloomberg Gender-Equality Index for the fourth year in a row.

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