Logistics Manager

Recruiter
Galvan
Location
London (Greater) (GB)
Salary
Up to £45,000 per annum + benefits
Posted
07 Jun 2022
Closes
07 Jul 2022
Ref
GAL-OPS
Level
Manager
Contract Type
Permanent
Hours
Full Time

LOCATION: HEAD OFFICE, LONDON

REPORTS TO: FINANCE DIRECTOR

 

PURPOSE OF ROLE

Direct, manage and coordinate logistics, warehouse and transportation activities. Lead and direct strategic planning for logistics.

 

KEY DUTIES & RESPONSIBILITIES

  • Strategically plan and manage all inbound and outbound logistics for the company Manage inbound finished goods shipments from EU, UK and ROW factories alongside production team Manage stock allocation and delivery across all channels (wholesale, retail and digital, staff and F&F) Maintain metrics and analyse data to assess performance and implement improvements: Improve cost, productivity, accuracy, and timeliness

Inbound:

  • Work with production to arrange inbound finished good shipments from factory to UK 3PL Communicate with 3PL regarding planned inbound volumes for planning purposes Create ASNs for stock received into 3PL from factories

Outbound:

  • Manage seasonal stock allocation for wholesale, digital, retail and private orders Communicate clear outbound instruction to UK DC via shipping tracking and WMS (mintsoft)

Manage distribution to all channels:

    • Wholesale:
      • Communicate with wholesalers regarding ready goods and shipping authorisation Preparation of all shipping documentation including DN/IN & requesting corresponding export documentations from 3PL. Arranging customer shipments through nominated freight forwarder and couriers. Assisting with monitoring incoming customer payments with finance before releasing shipments to customers when necessary, liaising closely with the finance and sales team regarding those customers on hold/with payment difficulties or special payment plans.
      Digital:
      • Work with Operations coordinator to create and communicate transfer and upload instruction to warehouse and digital team
      Retail:
      • Arrange shipments to US and UK retail stores Work with Operations coordinator to create and communicate transfer and upload instruction to warehouse and digital team
    • Staff/Private(Friends & Family):
      • Processing, invoicing and dispatching seasonal staff and private orders

Reporting:

Create and publish weekly reports regarding overall distribution, seasonal delivery schedules and financial forecasting

  • Weekly Logistics Planner – seasonal inbound and outbound planning Weekly and daily reporting to 3PL regarding inbound and outbound planning Weekly reporting to retail, digital and wholesale teams regarding inbound stock and availability

Month end courier spend reporting to finance (monthly) Monthly Finance Forecast for wholesale invoicing Monthly warehouse KPI report  

 

Season set up and Wholesale Administration:

  • Enter seasonal HTS codes on Zedonk Ensure all customs product info is entered on Zedonk (MID codes, HTS codes, customs type etc) Manage seasonal wholesale returns and credit notes Communicate returns to UK DC Ensure inventory system reflects correct returns Raise and send credits

Create seasonal Product Description Sheets documents for applicable customers Order seasonal product labels for applicable customers

 

Freight, Import/Export and Couriers:

  • Maintain and build relationships, liaise and negotiate with couriers and forwarders regarding existing accounts/new accounts. Liaise with relevant government agencies and/or their authorised agents to handle technical details relating to international transportation, such as customs regulations and any necessary documentation.
    • Export documentation, CARNET, CITES, EAC if required
    •  

Ad hoc duties:

  • Courier training for new employees/interns Assisting with urgent shipments for PR, marketing, design/collection development, trunkshows