Retail Administrator

Tiffany & Co… the name instills images of Beauty, Romance and the iconic Blue Box. It is a Symbol of Excellence.  For 180 years, Tiffany has created a legacy of exquisite designs and romantic ideals. Tiffany & Co.'s rich heritage of celebrated artists, historic milestones and magnificent jewelry creates the foundation from which our employees build upon each day. Tiffany employees are passionate, kind and professionally committed. We hold ourselves and our co-workers to very high standards. We continually educate ourselves about new merchandise collections, cultures and the evolving luxury market. Our respect and love for the brand creates a workplace like no other.

 The Thailand business has an exciting opportunity for an individual interested in a full time Retail Administrator position.  This role reports to the Operations Supervisor and is the main personnel for liaising with Regional Finance/Accounting, HR teams, as well as external vendors and store teams. He/she is a multi-tasker, people person, with strong organization, prioritization, and communication skills, to ensure that the back of house runs smoothly, and all department objectives are met on time and in a quality fashion.

1. Vendor management

• Manage all non-stock/merchandise related vendors.
• Manage all Coup and non-Coupa vendor payments, and liaising with Regional Procument/ Finance team

2. Sales Operations Support

• Store Maintenance and facility management including liaising with landlord/maintenance company and keep track of services and expenses
• Support Uniform ordering, cleaning, and regular reviews with regional team
• Security /Store Cleaning - supporting store management in terms of feedback, complaints, agreements
• Checking of rosters, OT calculations against time attendance report, leave application tracking records for office/Store

3. Finance Operations Support

• Managing all tax related matters with outsourced vendor and Regional Finance team
• Managing all store/office expenses by submitting invoices, tax invoice/receipt to outsource accounting vendor based on payment submission timeline and documentation.
• Support Store/Office in other finance related matters including Petty cash check

4. Other Admin Support

• Staff travel booking - inbound and outbound (air tickets, hotel, reservations)
• Manage and consolidate T&E for Store and Office Management Team to meet internal audit requirement
• Customer booking - for overseas or local events
• Ordering of office supplies, including hospitality and manage flower ordering for store/staff.
• Assist Retail Director/Supervisor in other office administration.

5. HR Support

• Social security application for new joiners and staff termination for resigned staffs. Social security yearly hospital selection, consolidated MARSH medical claim.
• Provident Fund: application for new joiner and letter of membership termination.
• Liaising with regional team to prepare welcome kits, working tools and stations for new joiner
• Yearly local public holiday submission to regional HR/Retail Director