Sample Coordinator, Photo Studio

Gap Inc.
San Francisco, California, United States
22 Jun 2022
23 Jul 2022
About Gap Inc.

Our brands bridge the gaps we see in the world. Old Navy democratizes style to ensure everyone has access to quality fashion at every price point. Athleta unleashes the potential of every woman, regardless of body size, age or ethnicity. Banana Republic believes in sustainable luxury for all. And Gap inspires the world to bring individuality to modern, responsibly made essentials.    

This simple idea-that we all deserve to belong, and on our own terms-is core to who we are as a company and how we make decisions. Our teamis made up of thousands of people across the globe who take risks, think big, and do good for our customers, communities, and the planet. Ready to  learn fast, create with audacity and lead boldly? Join our team.

About the Role

As a Sample Coordinator, you will be responsible for all inbound and outbound samples for multiple sample assortments that support cross-branded photo shoots at the Gap Inc. Photo Studio. You will also maintain multiple organized sample closets. You will be part of a seasoned, supportive and collaborative team that strives to deliver results by leading with a "Do it, Own it & Done" mindset. You will be empowered to "Create with Audacity" and "Do the Right Thing". If you have a strong sense of urgency and thrive at being organized in a fast-paced environment, you will flourish in this role!

This role is located in the Photo Studio and requires you to be in the
office on a regular basis. Pursuant to Gap Inc.'s policy, as of September 7, 2021,
all employees who wish to enter Gap Inc.'s San Francisco Bay Area, New York,
and Albuquerque office buildings will need to be vaccinated, unless an exemption from the vaccine requirement is approved due to an accommodation for a disability or for a sincerely held religious belief.

What You'll Do

  • Responsible for processing and managing multiple sample assortments for online photo studio using Filemaker Pro database.
  • Responsible for checking-in, generating barcode labels and conducting preliminary data accuracy check for merchandise samples.
  • Responsible for maintaininganorganizedin-house sample closet with theabilitytolocatesamples at any given time.
  • Understand multi-brand photography pipelines and ensure sample-related milestones are met; prioritize work accordingly.
  • Route samples to/from Account Management team for photography; track samples to/from Digital Artist team for retouching; facilitate a fast-track process as needed.
  • Trackmerchandise samples for various shootssimultaneously; pre-shoot,during and post shoot
  • Identify and resolve sample variances with cross-functional business partners; communicate specific variances that may impact photography.
  • Partner with Assistant Account Managers to communicate shot prioritization and enable process efficiencies.
  • Partner with Producer and Stylist teams to maintain an effective sample sharing process during product photography style outs and marketing photo shoots.
  • Publish sample exception reports and partner with Brand Sample Coordinators to obtain sample ETAs; report data to Account Management team; resolve outstanding sample issues.
  • Organize merchandise in preparation for daily / monthly / seasonal photo shoots; cross-reference incoming samples against shot request data and highlight variances.
  • Closely manage sample return process to ensure items are promptly returned/donated.
  • Responsible for maintaining stocked and organized styling sample closet.
  • Support Account Management team with special projects as needed.
  • This role is on site 5 days a week at the Gap Inc. Photo Studio.

Who You Are

  • Strong organization skills with extreme attention to detail
  • Strong sense of urgency
  • Strong time management skills
  • Strong written and verbal communication skills
  • Strong analytical skills
  • Ability to manage multiple concurrent projects in a fast-paced environment
  • Ability to prioritize and think strategically
  • Ability to work independently but also in a team environment
  • Understands importance of data and record keeping
  • Proficiency in Word, Excel, Outlook and Filemaker Pro
  • BA preferred and/or equivalent experience

Benefits at Gap Inc.

  • Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.
  • One of the most competitive Paid Time Off plans in the industry.*
  • Employees can take up to five "on the clock" hours each month to volunteer at a charity of their choice.*
  • Extensive 401(k) plan with company matching for contributions up to four percent of an employee's base pay.*
  • Employee stock purchase plan.*
  • Medical, dental, vision and life insurance.*
  • See more of the benefits we offer.

*For eligible employees

Gap Inc. is an equal-opportunity employer and is committed to providing a workplace free from harassment and discrimination. We are committed to recruiting, hiring, training and promoting qualified people of all backgrounds, and make all employment decisions without regard to any protected status. We have received numerous awards for our long-held commitment to equality and will continue to foster a diverse and inclusive environment of belonging. This year, we've been named as one of the Best Places to Work by the Humans Rights Campaign for the fourteenth consecutive year and have been included in the 2019 Bloomberg Gender-Equality Index for the second year in a row. US Candidates - Non NYCPlease note that effective, June 30, 2022, Gap Inc. will no longer require any of its employees to wear face masks or require proof of COVID vaccination, unless required by local or state/provincial mandates or as part of Gap Inc's quarantine guidelines after being exposed to or testing positive for COVID. Therefore, please disregard any language in any job posting that refers to Gap Inc.'s face mask and proof of vaccination policy as said policy is no longer effective.US Candidates - NYCBeginning December 27, 2021 the City of New York requires all employees in the City who work on site to provide proof that they are fully vaccinated against COVID-19, unless an exemption from the vaccine requirement is approved due to an accommodation for a disability, a sincerely held religious belief or other legally protected basis (including status as a victim of domestic violence, stalking or sex offenses).