Executive Assistant

Recruiter
Peter Millar
Location
Raleigh, North Carolina (US)
Posted
22 Jun 2022
Closes
22 Jul 2022
Function
Administration
Contract Type
Permanent
Hours
Full Time

Peter Millar was founded in 2001 with a single cashmere sweater. Through this initial garment, an ethos emerged to embody luxury, elegance and a dedication to superior craftsmanship. Today the brand has grown to include luxury performance sportswear, seasonal resort apparel, refined tailored clothing, and sartorial accessories. Each offering features the finest raw materials and fabric innovations while utilizing the world’s best yarn spinners, artisanal workshops and highly specialized factories.

 

This hybrid role will serve as the Executive Assistant to the CEO and Office Manager to our Raleigh office headquarters. The main function is to assist the CEO in day-to-day office support and to serve as the point person for office managerial duties including maintenance, mailing, supplies, events coordination and errands. 

 

ESSENTIAL FUNCTIONS: 

Executive Assistant

  • Arranges corporate travel and meetings by developing itineraries and agendas; booking other transportation; arranging lodging and meeting accommodations 
  • Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans 
  • Improves quality results by studying, evaluating and re-designing processes; implementing changes.
  • Ability to communicate with c-suite level and high-profile individuals and have strong level of confidentiality and discretion


 Front Office & Office Management 

  • Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries
  • Maintains security by following procedures; issuing visitor badges
  • Documents and properly distributes all incoming mail and packages
  • Maintains continuity among work teams by documenting and communicating actions, irregularities and continuing needs
  • Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations.
  • Manage general facility maintenance needs and serve as point person for overseeing vendors for housekeeping of office facilities
  • Assist with event coordination for company picnics, parties, meals and events
  • Partner with HR to maintain office policies as necessary
  • Supervise the maintenance of office equipment, including copier, fax machine, etc.
  • Manage relationships with vendors and service providers ensuring all deadlines and invoices are handled appropriately 
  • Completes projects and special assignments by establishing objectives; determining priorities; managing time; gaining cooperation of others; monitoring progress; problem-solving; making adjustments to plans
  • Work with donations of product with various charities

 

COMPETENCIES:

  • Should have excellent organizational skills
  • Proficiency with MS Office
  • Should have good written and verbal communication and interpersonal skills
  • Should possess the capability of following orders and completing the same in the assigned time
  • Ability to efficiently coordinate workings with internal workers of the company
  • Ability to efficiently manage time and meet all deadlines
  • Must be flexible as challenges present themselves

 

DESIRED EDUCATION AND EXPERIENCE:

  • Bachelor’s or Associate’s degree, or equivalent, in any related field of study from an accredited institution
  • 3+ years of experience in an administrative role
  • Experience using Blue Cherry, a plus

 

At Peter Millar we created a close-knit culture that thrives on the power of our people. Everyone knows that their team has their back and are willing to jump in and help when needed. We take care of our people through great benefits such as health insurance & 401(k), clothing allowances, generous Paid time off and employee discounted access to products.

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