Executive Assistant, Legal

Recruiter
Tory Burch
Location
New York, New York, United States
Posted
23 Jun 2022
Closes
29 Aug 2022
Ref
R0012885
Function
Legal
We are an American luxury brand known for beautiful, timeless pieces and rich storytelling that evokes optimism and joy. Tory is a fashion designer who draws inspiration from her parents' effortless style, the worlds of travel, art and interiors, and women globally. The collections include ready-to-wear, handbags, footwear, accessories, jewelry, home and beauty. Empowering women is the company's guiding principle, underpinning the design philosophy and company culture, and driving the work of the Tory Burch Foundation.

You are seeking a work environment where people are encouraged to dream, explore, discover and, as important, laugh together. If you're prepared to work hard, create impact, and have fun while doing it, we would love to have you join #TeamTory. Apply today!

Life @ToryBurch is Special Because:

When you join us, you're joining a global, purpose-led company on an exciting growth journey with an amazing culture and great benefits.
  • Our culture is welcoming and inclusive -- everyone is empowered to make a difference.
  • We have the best team in the world and believe in paying competitively and rewarding for high performance.
  • Your overall well-being is important to us; we offer generous benefits to help you take care of your mental and physical health, create financial security, and achieve wellness in all areas of your life.
  • We love seeing our employees wear our beautiful collections. You'll receive a generous employee discount and access to exclusive sample sales.
  • We are invested in your professional growth - you'll have access to free executive coaching on-demand.
  • We believe in the importance of giving back and you'll have many opportunities to do just that through the Tory Burch Foundation and paid volunteer days.


This Role is Tailor-Made for You Because:
You will provide critical administrative and operational support to the Tory Burch Legal Department.

A Day in the Life:
  • Provide general administrative support for the Tory Burch legal department, including managing calendars, organizing meetings, handling mailings, drafting correspondence, and assisting in creating presentations
  • Provide contract management support, including finalizing and abstracting contracts and overseeing the company's contract management platform
  • Manage invoices and accruals through SAP system; track legal budget on a monthly/quarterly basis
  • Facilitate expense reimbursement, check requests, and credit card processing
  • Manage the Registered Agent intake platform, including docketing of key dates and status tracking, and coordinating notarizations and apostilles
  • Create and maintain electronic and paper legal filing systems and procedures
  • Manage memberships, dues, and subscriptions
  • Arrange travel and accommodations
  • Coordinate with insurance broker for Certificates of Insurance
  • Assist with insurance claims management and corporate subsidiary governance as needed
  • Assist with specific projects as needed for IP, employment, real estate, and other functions within legal department


To Land This Role:
  • BS/BA degree required
  • Notary public or willingness to become a notary (company to fund application process)
  • Prior experience in an in-house legal department preferred, but not required
  • Outstanding communication (both written and verbal) and organizational skills
  • Knowledge of organizational policies, procedures, and office management techniques
  • Strong knowledge of computer systems and applications with high level of proficiency in Microsoft Word (including track changes), Excel, and PowerPoint
  • Ability to apply practical thinking to solve everyday issues and strong follow-through skills
  • Strong ability to multi-task, exercise initiative, problem-solving, and decision-making skills
  • Ability to work in conjunction with all levels of the organization
  • Maintain a high degree of confidentiality and discretion in regards to all matters and documents
  • Must have a strong sense of ownership, teamwork, responsibility and initiative


Why You'll Want to Join Our Team:
Our Legal team is a collaborative group of attorneys and critical thinkers with distinct areas of expertise from employment law and intellectual property to contracts and compliance. As strategic thought partners, our mission is to protect our brand and our assets around the world while ensuring that our company is in full compliance with the law and meets our own high ethical standards for doing business. If you want to be part of a hard-working, close-knit team that cares about the big picture and the fine print, come join us!

How We Work Together
  • Adaptable - We change before we have to
  • Entrepreneurial - We own it
  • Collaborative - There's no "I" in Tory
  • Client & Brand Focused - We put ourselves in Tory's shoes
  • Live the Values - We show up for each other
  • Functional Expertise - We're constantly learning and growing


#TeamTory Values

We show up with honesty & kindness, act with integrity & compassion, work with passion & humility and lead with excellence & humor.

Equal Employment Opportunity Statement

Tory Burch LLC is an Equal Employment Opportunity employer and provides equal opportunities to all employees and applicants without regard to an individual's age, race, creed, color, religion, national origin, sex (including pregnancy) or sexual orientation, gender expression, military status, marital status, genetic predisposition or carrier status, disability or membership in any other protected class under applicable law. Likewise, we will consider qualified applicants with criminal histories for employment in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring, Ordinance No. 184652. Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.

Disability Accommodation

Tory Burch is committed to providing reasonable accommodations to applicants and employees with disabilities. Please tell us if you require a reasonable accommodation to apply for a job or to perform your job. Examples of reasonable accommodation include making a change to the application process or work procedures, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment. If you require assistance or an accommodation with the hiring process, please contact thetalentteam@toryburch.com .

NYC COVID-19 Vaccination Requirement
Tory Burch requires new hires employed in New York City to be fully vaccinated against COVID-19 per the order of the Commissioner of Health and Mental Hygiene to Require COVID19 Vaccination in the Workplace. Tory Burch provides reasonable accommodations consistent with legal requirements (e.g., for medical or religious reasons).

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