Human Resources Coordinator

Overview:
The Human Resources Coordinator will be a critical member of the HR team to ensure the Corporate Groups HR and Diversity, Equity & Inclusion teams and their client groups are supported. This role will be based out of our New York City offices to foster on-site teamwork and will provide a range of administrative and project support, in addition to having accountability for budget management for the HR function. Qualified individuals will have a passion for collaboration, a dedication to advancing DEI, a sense of curiosity, and ability to connect with impact at all levels of the organization.

*This position is in-person at our Corporate Headquarters at 200 5th Ave., New York City

Key Accountabilities:
Human Resources Administration

• General administrative support including HR forms, tracking, ordering supplies, imaging and administration
• Coordinate/drive the termination process (exit interviews, system processing, logistics)
• Provide support with creation of onboarding schedules for executives
• Liaise with Employee Services to process transactions in HR System (Oracle HCM)
• Calendar management for VP(s) and scheduling support for rest of team
• On-site support with obtaining signatures, printing/preparing presentation materials, etc.
• Manage timesheets
• Support with HR and DEI communications, including pulling distribution lists and sending timely updates, as needed

Project Support

• Provide ongoing support for special projects and key initiatives for HR such as Talent Review, the Performance Management process, merit increases, bonus payouts, organizational restructuring, as well as DEI including Employee Resource Groups, Tiffany Cares, DEI presentations, etc.
• Run reports proactively and ad-hoc to provide data insights into talent trends and processes
• Handle weekly COVID reporting, as necessary and required
• Build and maintain organizational charts for HR and client groups, as needed
• Coordinate teambuilding activities
• Ensure org charts are up to date for the Corporate Groups teams
• Support with visa administration (posting, printing, filing, and employee/manager communications)

Budget

• Lead the tracking of the corporate groups & DEI budget, in addition to the operational support of all Global HR cost centers.
• Identify and support resolution for any discrepancies
• Invoice management for the corporate groups and DEI teams
• Provide support to the HR teams with monthly reporting, questions, and guidance
• Monitor monthly roll-up and prepare summary for CHRO
• Support with the administration and systematic inputting for the annual budget review

Required Qualifications:

• BA/BS Degree
• 2+ years of experience within HR or administrative roles
• Excellent communication skills, both verbal and written
• Solid attention to detail and ability to navigate confidential information
• Demonstrated analytical ability
• Proven ability to multi-task and prioritize
• Proficient in Microsoft Office software (Excel and PowerPoint)
• Ability to work across the team and with different levels within the organization

Preferred Qualifications:

• Experience with HR systems such as Oracle HCM