Executive Assistant to the SVP of Product Management

08 Aug 2022
19 Aug 2022
Amplify impact at a high level in Zalando. In this role you'll work directly with the Senior Vice President (SVP) of Product Management who co-leads Digital Experience in Zalando's fashion store to ensure that all administrative and organizational tasks run smoothly.
At Zalando, our vision is to be the starting point for fashion - one that is inclusive by design. We only assess candidates based on qualifications, merit, and business needs. We welcome applications from people of all gender identities, sexual orientations, personal expressions, racial identities, ethnicities, religious beliefs, and disability statuses. We only want to know why you're great for this role, so please avoid including your picture, age, and marital status in your CV as well.

We want to provide you with a great candidate experience. Please feel free to inform us of any accommodations you may need, so we can best support and assist you throughout the hiring process.

do.BETTER - our diversity & inclusion strategy: https://corporate.zalando.com/en/diversity-inclusion
Our employee resource groups: https://corporate.zalando.com/en/diversity-inclusion/our-employee-resource-groups
  • Understand the goals and needs of the SVP - our most senior product management executive - in order to effectively manage their time, while proactively setting administrative processes in motion and executing them effectively in a fast-paced environment.
  • Serve as a central point of contact for (potentially new) administrative processes that may affect various departments.
  • Manage the schedule of the SVP. Make sure that meetings are prepared and keep an eye on the agenda and contacts. Additionally, also manage the SVP's external engagements.
  • Communicate clearly and effectively with a variety of executive and management stakeholders - knowing who is needed to reach for which decisions and ensure all people collaborating with your executive have the information they need.
  • Assist in drafting internal communication (e.g. newsletters, All Hands, emails and one-pagers) with strategic direction from the SVP.
  • Manage travel (i.e. hotel, flight, train, rental car) and process travel expenses (and others) for reimbursement.
  • Help moving various projects forward (e.g. cross functional SteerCos, information cascades, inputs and outputs of meetings, coordinating office space, by bringing the right people together and gently but powerfully reminding them what the SVP needs to succeed.
  • Excellent administrative and organizational skills, and an eye for detail.
  • Ability to maintain a realistic balance among multiple priorities within a fast-paced and dynamic environment, while managing a range of stakeholders and understanding all the different interests, positions, and priorities.
  • Exceptional communication and negotiation skills in English, as well as the confidence to communicate with and convince multiple stakeholders and senior management.
  • Experience in Google Apps for Business (Sheets, Docs, Slides, Forms, Calendar, etc.) and the knowledge of how to leverage these tools for effective collaborative work.
  • An autonomous team-player who asks the right questions at the right time, and understands what's important to the SVP, protecting their time so they can stay focused on the most valuable and impactful issues.
Career Development
  • We offer peer-to-peer performance reviews twice a year
  • Learn and develop through our extensive Zalando training platform
  • Join regular all-hands, team meetings, Q&A-sessions, and quarterly anonymous employee surveys to ask your questions and provide your feedback
  • Support from an international team of experts; mentoring and professional development opportunities

  • 2 days paid leave per year for volunteering
  • Minimum of 27 holiday days per calendar year
  • Online sports courses, wellbeing, and nutrition advice offered by Humanoo personal wellbeing coach app
  • Mental wellbeing support by our Employee Assistance Program and professional consultants to help you find health resources

  • Flexible working hours
  • Relocation assistance available - subject to prior agreement
  • Home office equipment available for hybrid working, to support you working from home
  • Hybrid working model with 60% remote per week
  • Opportunity to work from abroad for 30 (working) days per calendar year

  • Access to the employee shares program
  • 40% shopping discount on products shipped and sold by Zalando, and 30% discount on Zalando Lounge
  • Discounts from a wide range of external partners

  • Employee parents' forums and employee resource group
  • Supported transition into and out of parental leave, with a buddy and re-onboarding plan
  • 3 fully-paid child sick days per year
  • Free counselling, assistance, and referral service for all matters concerning yourself and your family via the F├╝rstenberg Institute
It's the perfect time to join Zalando on our journey, from being a pioneer in the world of e-commerce, to the starting point for fashion in Europe. We connect customers, brands, and partners across 23 markets.

Help us drive digital and sustainable solutions for fashion, logistics, advertising and research, bringing head-to-toe fashion to more than 49 million active customers through a team of diverse skill-sets, cultural backgrounds, and interests.

Our values: https://jobs.zalando.com/en/our-founding-mindset

do.More - our sustainability strategy: https://corporate.zalando.com/en/sustainability

Follow us on Instagram: instagram.com/insidezalando

Please note that all applications must be completed using the online form - we do not accept applications via email.