Office Coordinator

London (West), London (Greater) (GB)
10 Aug 2022
10 Sep 2022
Contract Type
Full Time

Job Title: Office Coordinator 

Reporting to: Head of People

Location: Latimer Road at present however, we will be moving to a new space in White City in Nov 2022

Work Type: On site

Hours: Full time, 37.5 hours per week

Closing Date: 2nd September 2022


Please Note: For successful candidates, interviews are likely to start the week commencing the 12th of September


​About us:

ME+EM is one of the UK’s fastest-growing luxury fashion brands. As a direct-to-consumer brand we operate in a truly multi-channel sense with six London stores, concessions in Harrods and Selfridges, and production of monthly mailings and digital campaigns globally. 

​We are an entrepreneurial, creative, and passionate group of people. We work hard, are enthusiastic to learn and aren't afraid to take risks. Everyone contributes to our success at all levels, and that's precisely what makes being a member of the team so rewarding.

We pride ourselves on being approachable and supportive, and we make sure that everyone has a voice with employee-led committees and quarterly town hall meetings, and that everyone’s hard work is rewarded. It takes all these things to build a strong, successful business and our door is always open to new talent ready to contribute to our growth and evolution.


About the role:

This is an exciting new role to support the move and set up of our fabulous new offices. Once we are settled in our new home, you will confidently provide front of house support welcoming everyone who visits us. You will ensure the smooth and efficient running of the office on a day-to-day basis and will be responsible for the health, safety and wellbeing of all employees and guests. This is a great opportunity to join an exciting, creative brand and to really make this role your own. Contributing to company culture, social events and creating an inviting and fun environment for everyone.

Your Responsibilities:

  • ​Provide a welcoming and inviting environment for all guests and visitors
  • ​Act as the first point of contact for all office facility related questions and requirements
  • ​Ensure the office is well maintained, managed, and stocked
  • ​Ordering stationery and kitchen supplies
  • ​Manage the meeting room calendar and access to the meeting rooms
  • ​Prepare meeting rooms, refreshments, and lunch for internal and external meetings
  • ​Lead the Social committee, monthly social meetings, and the budget
  • ​Assist with the set up of employee events, internally and externally
  • ​Manage post
  • ​Organise couriers when required
  • ​Health and Safety management
  • ​Liaise with the building management team regarding maintenance and repairs
  • ​Arrange travel when required
  • ​Record office expenditure and manage the budget
  • ​Promote positive company culture and employee wellness
  • ​Assist with the set-up of shoots in the inhouse photography studio and maintaining the concept store.​

About you:

  • Great organisational and time-management skills ​
  • Knowledge of Microsoft Office Suite (Word, PowerPoint, Excel) ​
  • The ability to manage your own workload 
  • ​Excellent interpersonal and communication skills ​
  • Attention to detail ​
  • Flexibility in working hours to support with out of hours meetings and social events
  • ​A problem-solving approach to work ​
  • A caring and friendly nature


Employee Benefits:

  • 25 days annual leave + 8 bank holidays and a day off to celebrate your birthday ​
  • Company pension and life insurance
  • ​Discretionary bonus scheme ​
  • Generous Staff Discount ​
  • Training and Development ​
  • Health and Wellbeing support ​
  • Cycle to Work and Tech Scheme ​
  • Length of Service Award ​
  • Regular social and wellbeing events ​
  • Summer Hours - Early finish Fridays
  • ​Sample sales

Please note, due to the high number of candidates we receive, we will only contact those who are successful to the next stage. 


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