Secretary I

Location
New York, New York, United States
Posted
18 Aug 2022
Closes
26 Oct 2022
Ref
151778
Function
Operations
Level
Manager
Hours
Full Time
Job Description:

Under the supervision of the department Chairperson and Associate Coordinator, the Secretary I position enhances the goal of student centeredness by providing aid in supporting the faculty and the students in their daily needs by following established rules, guidelines and practices.

Essential Functions:
  • Provide secretarial support services for the FBM department including maintaining google calendars, acting as receptionist for the front desk, updating and maintaining confidential files, type memos and correspondence and photocopy materials as required.
  • Ability to work independently and completing multiple projects on tight deadlines with minimal need for supervision.
  • Assist the Assistant Coordinator and Administrative Assistant with all FBM matters including gathering and organizing information for special projects, meetings and reports.
  • Handle special projects.
  • Must pay attention to detail and follow through on assignments.
  • Make interoffice deliveries and pick-ups as requested.
  • Assist in departmental duties as required by the supervisor.
  • Be a team player with faculty and staff.
  • Provide coverage and support at the reception area, answer telephones and arrange faculty and student appointments using Google calendar, log deliveries at the front desk, maintain tentative teaching and office hours records.
  • Monitor and post faculty cancellations.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Requirements:

Minimum Qualifications:
  • High School diploma and 2-4 years of appropriate business experience required.

Knowledge, Skills and Abilities:
  • Must have knowledge of basic office procedures.
  • Prior experience operating a personal computer and utilizing Microsoft Office Suite software.
  • Ability to type 50 words per minute.
  • Ability to effectively communicate verbally and in writing.
  • Must have strong organizational skills, be detail oriented, and have the ability to work with a diverse constituency.

Preferred Knowledge, Skills and Abilities:
  • Prior experience using Google Workspace (Google Suite), Blackboard and Banner preferred.

MENTAL REQUIREMENTS

Read Comprehend- Constant; Perform Calculations- Occasional; Communicate Orally- Constant; Reason & Analyze- Constant; Write- Constant

WORKING ENVIRONMENT

The position is on campus, primarily in an office environment.

PHYSICAL REQUIREMENTS

Sit- Constant; Stand- Occasional; Bend- Occasional; Walk- Occasional; Climb- N/A; Pull- Occasional; Push- Occasional; Lift

Additional Information:

Days/Hours: M-F, 9am-5pm, in person; work schedule subject to change based on needs of the department.
Salary Schedule 87
Hiring Salary: $39,327 per year

Full-Time Benefits
Employee Holiday and Work Schedule
Remote Pilot Program

Review of applications will begin immediately until the position is filled.

Successful completion of a background check is required for appointment to this position once an offer has been made.

Application Instructions:

In order to be considered for this position, you must apply online and attach the following documents; http://fitnyc.interviewexchange.com:
  • Resume
  • Cover letter
  • A list of three references with telephone numbers and email addresses

Returning Applicants- Login to your FITNYC Careers Account to check your completed application.

Please note that due to the high volume of applications we receive, we are unable to contact each applicant individually regarding his or her application status.

For more information about FIT, please visit FIT's website at: http://www.fitnyc.edu.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

EEO/ Affirmative Action Statement

FIT is firmly committed to creating an environment that will attract and retain people of diverse racial and cultural backgrounds. By providing a learning and working environment that encourages, utilizes, respects, and appreciates the full expression of every individual's ability, the FIT community fosters its mission and grows because of its rich, pluralistic experience. FIT is committed to prohibiting discrimination, whether based on race, color, national origin, sex, gender, gender identity, religion, ethnic background, age, disability, marital status, sexual orientation, military service status, genetic information, pregnancy, familial status, citizenship status (except as required to comply with law), or any other criterion prohibited by applicable federal, state, or local laws. FIT is committed to providing equal opportunity in employment, including the opportunity for upward mobility for all qualified individuals. Applications from minorities, women, veterans, and persons with disabilities are encouraged. Inquiries regarding FIT's non-discrimination policies may be directed to the Affirmative Action Officer/Title IX Coordinator, 212.217.3360, titleix@fitnyc.edu.

The Fashion Institute of Technology is an Equal Opportunity/Affirmative Action Employer and is strongly and actively committed to diversity within the community.

About Fashion Institute of Technology:

The Fashion Institute of Technology (FIT), an internationally renowned college of art and design, business and technology, of the State University of New York, invites applications for a Secretary I in the Fashion Business Management department.

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