Production Coordinator

Recruiter
Hugo Boss
Location
New York City, New York, United States
Posted
01 Sep 2022
Closes
08 Oct 2022
Ref
120242
Our vision is to establish HUGO BOSS as the leading premium tech-driven fashion platform worldwide and to be one of the top 100 global brands. At HUGO BOSS, we work as a team to apply our knowledge, skills and experience together and create a diversity of ideas and solutions. What unites us? We love fashion, we change fashion!

At HUGO BOSS, you have the opportunity to contribute your personality, ideas and creativity - because only when we break new ground together can we create something unique. Become part of our team of more than 14.000 employees worldwide and shape your future/drive your future/drive your growth, at HUGO BOSS!

As a member of the HUGO BOSS Production team, the Production Coordinator partners with NY Sales, Merchandising, International Sales, Global Replenishment & Warehousing to provide sales support & monitor all orders to ensure timely deliveries.

All candidates should be aware that HUGO BOSS currently maintains a policy, requiring all employees to be fully COVID vaccinated (which includes a booster shot). Newly hired employees must be fully vaccinated by their start date. HUGO BOSS is an equal opportunity employer and will provide a reasonable accommodation to those unable to be vaccinated for medical or religious reasons where it is not an undue hardship to the Company to do so as provided under federal, state and local law. In addition, HUGO BOSS will provide additional accommodations consistent with the requirements of NY state vaccination law.

What you can expect:

Responsibilities include, but not limited to the following:

Sample Management
Collection Shipments
o Communicate with International Sales and US traffic department to ensure the clearance of all sample shipments via forwarding agents as well as different courier services.
o Organize samples, swatch cards & other sales tools in the showroom prior to 4 different selling seasons
Photo Samples
o Receive all advertising sample requests from sales & communicate all needs to Germany
o Maintain samples charts to ensure timely delivery. Track and deliver samples to sales

Purchasing
  • Work with sales to place risk buys, zrdc orders to reach minimums
  • Daily maintenance on all purchase orders: adjusting delivery dates based on ex-fty dates, updating faulty units, indicating mode of transport when necessary.
  • Evaluating rejection reports from Germany & updating sales where needed
  • Creating reports as needed during market season (Using BIS & SAP)
  • Monitor and clean out orders throughout each season


Deliveries - Mode of Transport
  • Organize and monitor AIR list
  • Determining mode of transportation through RODEO system in SAP per each supplier


Tracking Production Orders
  • Liaison between Merchandising, Sales and International Sales - Daily communication with International Sales to get tracking details on all shipments to ensure timely deliveries
  • Create delivery status reports to track shipments from supplier, through customs & to our warehouse to ensure timely deliveries to final customers
  • Maintain delivery delays from Germany & communicate to the appropriate sales team
  • Updating delivery status when we receive confirmations from Germany, HBI & suppliers
  • Support all divisions (DOS, Concession & Wholesale) with delivery requests as needed
  • Act as a liaison between sales, merchandising and global operations in order to proactively identify delivery timing needs and ensure global operations is meeting those required ex-factory dates
  • Utilize system reports to provide feedback to upper management on future season deliveries including any known hurdles that need to be addressed based on feedback from the Operations team in Germany
  • Assist in logging & managing key programs / time sensitive items from sales to secure needed transport mode + inbound processing to allow for on-time delivery to relevant wholesale partners
  • Assisting Management with solutions, sourcing strategy, etc. in a proactive manner


Special Projects:
  • In House sample sales
  • Work with jobber to sell leftover merchandise


Your profile:

  • Bachelor's degree
  • At least 1 year of experience in Fashion required
  • Independent, self-motivated & detail oriented
  • Excellent written & verbal communication skills
  • Must be highly organized
  • Ability to prioritize & multi-task in a busy office environment
  • Must work well in a team
  • Strong Work Ethic
  • Analytical skills a plus
  • Proficient in all Microsoft office programs (Excel is a must)
  • SAP & BIS experience a plus


Your benefits:

HUGO BOSS offers a comprehensive benefits package which includes:
  • Hybrid Working Model
  • Flexible Commuting
  • Flexible Fridays & Summer Fridays
  • 21 paid days off (pro-rated based on first year of employment) plus your Birthday off
  • Generous Employee Discount Program
  • Medical, Dental, Vision Benefits with Health Saving Account (HSA) option
  • 401(K) with company match
  • Flex Spending Account (FSA)
  • Commuter Benefits (Pre-tax)
  • Voluntary Benefits and Critical Illness
  • Company sponsored Life and Disability benefits
  • Employee Assistance Program (EAP)
  • Discounts for auto/home/pet insurance
  • Gym membership discount


We are a global company with our employees representative of the world at large. Our inclusive culture embraces each person's authenticity and individuality. We are committed to equal employment opportunity. And we believe our equitable work environment helps unleash your full potential and inspires you to thrive.