Executive Assistant to CIO

Expiring today

Recruiter
Tiffany & Co.
Location
New York, New York, United States
Posted
09 Sep 2022
Closes
29 Sep 2022
Ref
55069
Function
Marketing
Hours
Full Time
Tiffany is looking for a dynamic Executive Assistant to provide administrative support to the CIO and IT Vice Presidents. Responsibilities include administrative support, planning and coordinating meetings, conferences and business travel along with other general office responsibilities such as expense reporting and supplies. Do you have experience supporting C-level Executives? Come work with us!

This position is in-person at our Corporate Headquarters in New York, NY.

Key Accountabilities

Communication
  • Calendar - Schedule meetings and ensures that all preparations are made prior to the meeting time. Book conference rooms, arrange dialing instructions, register visitors, order food (if necessary) and have all materials printed and ready for all participating parties - particular focus for senior level steering committee meetings.
  • Event Planning- Assist in logistical preparation of conferences and meetings including selecting the site, finalizing contracts, coordinating the catering, AV and conference room. Assist in conference material preparation.
  • Travel - Book and prepare comprehensive travel arrangements (for complicated international and domestic itineraries) as needed (flights, hotels, car rentals, reservations, etc.).
  • Presentations - Create and compile detailed Excel and PowerPoint documents for leadership and general internal and external meetings.
  • Contract and PO management - partner with procurement, IT leadership and finance to help the coordination of contracts and POs.

Departmental Support
  • Initiate and maintain departmental filing, photocopying, ordering supplies.
  • Special projects as assigned.

Fiscal Management
  • Preparing accurate Expense Reports through ExpenseVisor
  • Reconciling and processing invoices for key projects


Required Qualifications:
  • At least 5+ years Executive Assistant experience
  • Experience supporting CIO and Information Technology teams
  • Excellent verbal and written communication skills and ability to work independently with minimal supervision as well as part of a team
  • Proficient in Microsoft Word, Excel, PowerPoint and Outlook
  • Excellent organizational skills and attention to detail
  • Enjoys working with and supporting others
  • Ability to show initiative and flexibility
  • Ability to work on multiple projects and prioritize workload

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