Executive Assistant to the SVP of Product Management

Recruiter
Zalando
Location
Berlin
Posted
16 Sep 2022
Closes
26 Sep 2022
Ref
4429791
Amplify impact at a high level in Zalando. In this role you'll work directly with the Senior Vice President (SVP) of Product Management who co-leads Digital Experience in Zalando's fashion store to ensure that all administrative and organizational tasks run smoothly.
INCLUSIVE BY DESIGN
At Zalando, our vision is to be inclusive by design. And this vision starts with our hiring - we do not discriminate on the basis of gender identity, sexual orientation, personal expression, ethnicity, religious belief, or disability status. You are welcome to leave out your picture, age, or marital status from your application. We only assess candidates on their qualifications and merit.

We want to provide you with a great candidate experience. Feel free to inform us of any accommodations you may need, so we can best support you throughout the hiring process.

do.BETTER - our diversity & inclusion strategy: https://corporate.zalando.com/en/our-impact/dobetter-our-diversity-and-inclusion-strategy
Our employee resource groups: https://corporate.zalando.com/en/our-impact/our-employee-resource-groups
WHAT WE'D LOVE YOU TO DO (AND LOVE DOING)
  • Understand the goals and needs of the SVP - our most senior product management executive - in order to effectively manage their time, while proactively setting administrative processes in motion and executing them effectively in a fast-paced environment.
  • Serve as a central point of contact for (potentially new) administrative processes that may affect various departments.
  • Manage the schedule of the SVP. Make sure that meetings are prepared and keep an eye on the agenda and contacts. Additionally, also manage the SVP's external engagements.
  • Communicate clearly and effectively with a variety of executive and management stakeholders - knowing who is needed to reach for which decisions and ensure all people collaborating with your executive have the information they need.
  • Assist in drafting internal communication (e.g. newsletters, All Hands, emails and one-pagers) with strategic direction from the SVP.
  • Manage travel (i.e. hotel, flight, train, rental car) and process travel expenses (and others) for reimbursement.
  • Help moving various projects forward (e.g. cross functional SteerCos, information cascades, inputs and outputs of meetings, coordinating office space, by bringing the right people together and gently but powerfully reminding them what the SVP needs to succeed.
WE'D LOVE TO MEET YOU IF
  • Excellent administrative and organizational skills, and an eye for detail.
  • Ability to maintain a realistic balance among multiple priorities within a fast-paced and dynamic environment, while managing a range of stakeholders and understanding all the different interests, positions, and priorities.
  • Exceptional communication and negotiation skills in English, as well as the confidence to communicate with and convince multiple stakeholders and senior management.
  • Experience in Google Apps for Business (Sheets, Docs, Slides, Forms, Calendar, etc.) and the knowledge of how to leverage these tools for effective collaborative work.
  • An autonomous team-player who asks the right questions at the right time, and understands what's important to the SVP, protecting their time so they can stay focused on the most valuable and impactful issues.
OUR OFFER
Zalando provides a range of benefits, here's an overview of what you can expect. Ask your Talent Acquisition Partner to learn more about what we offer.
  • Employee shares program
  • 40% off fashion and beauty products sold and shipped by Zalando, 30% off Zalando Lounge, discounts from external partners
  • 2 paid volunteering days a year
  • Hybrid working model, with flexible hours and up to 60% remote
  • Work from abroad for up to 30 working days a year
  • 27 days of vacation a year to start
  • Relocation assistance available (subject to prior agreement)
  • Family services, including counseling and support
  • Health and wellbeing options (including Gympass)
  • Mental health support and coaching available
ABOUT ZALANDO
It's the perfect time to join Zalando's journey, from being a pioneer in the world of e-commerce, to becoming the Starting Point for Fashion in Europe. We connect customers, brands, and partners across 25 markets.

Help us drive digital and sustainable solutions for fashion, logistics, advertising and research, bringing head-to-toe fashion to more than 49 million active customers.

Our values: https://jobs.zalando.com/en/our-founding-mindset

do.More - our sustainability strategy: https://corporate.zalando.com/en/our-impact/domore-our-sustainability-strategy

Follow us on Instagram: instagram.com/insidezalando

Please note that all applications must be completed using the online form - we do not accept applications via email.