Executive Assistant

Recruiter
Tapestry
Location
New York, New York, United States
Posted
22 Sep 2022
Closes
28 Sep 2022
Ref
103896
We believe that difference sparks brilliance, so we welcome people and ideas from everywhere to join us in stretching what's possible.

At Tapestry, being true to yourself is core to who we are. When each of us brings our individuality to our collective ambition, our creativity is unleashed. This global house of brands - Coach, Kate Spade New York, Stuart Weitzman - was built by unconventional entrepreneurs and unexpected solutions, so when we say we believe in dreams, we mean we believe in making them happen. We're always on a journey to becoming our best, but you can count on this: Here, your voice is valued, your ambitions are supported, and your work is recognized.

A member of the Tapestry family, we are part of a global house of brands that has unwavering optimism and is committed to being innovative and wholly inclusive. Visit Our People page to learn more about Tapestry's commitment to equity, inclusion, and diversity.

Primary Purpose: The Executive Assistant will provide day-to-day administrative support to the Global Head of Supply Chain Operations & CFO Tapestry Supply Chain and the VP, Supply Operations. This is a great opportunity for an experienced executive assistant with excellent initiative to be part of a fast-paced team

The successful individual will leverage their proficiency in executive support to...

  • Provide administrative support, including phone, calendar, travel arrangements, and expense reporting
  • Provide additional organization and administrative support to develop team/organization meetings, agendas, including obtaining guest speakers, coordinating presentation materials, maintaining team calendar etc.


Calendar Management
  • Organize and manage heavy calendar and scheduling
    • Ensure effective flow of meetings
    • Keep executive on time
    • Communicate daily activities, changes, and issues in a timely fashion
    • Follow up and confirm all meetings in advance
    • Develop relationships with internal administrative staff to facilitate effective meeting planning and scheduling
    • Manage meeting preparation ensuring executive has all necessary materials
    • Understand the Global World in respect to time zone scheduling
  • Coordinate and manage meeting logistics
    • Organize agendas, book meeting rooms & conference supplies, manage calendar invites, preparing written materials, manage catering, room setup/cleanup etc.


Communication
  • Answer phones; field questions and requests from key executives and internal partners
  • Check E-mail as needed
  • Develop correspondence to partners as needed
  • Assist with PowerPoint presentation development
  • Ensure deadlines are met, questions are answered, and request are addressed proactively and promptly


General Administrative
  • Coordinate domestic and international travel arrangements
  • Prepare Travel & Expense reports, reconcile corporate card expenses, and uphold company T&E policies
  • Code and process all invoices; partner with budget team and finance to manage all monthly projections and accruals
  • File, fax, copy, mail and messenger as needed
  • Assist team members with administrative projects on an ad hoc basis
  • Maintain an extremely high level of confidentiality regarding sensitive information
  • Assist with execution of department events i.e., teambuilding, lunches, volunteering, employee recognition etc.
  • Submit requests for new hires, office moves, and track the process to completion
  • Ensure deadlines are met, questions are answered, and requests are addressed proactively and promptly


The accomplished individual will possess...

  • Bachelor's degree preferred
  • Minimum of 5 years of previous executive assistant experience
  • Excellent communication ability both written and verbal
  • Superior follow through, organization, attention to detail and customer service oriented
  • Ability to juggle numerous projects and understand priorities
  • Superior judgment, professionalism, poise, ability to maintain the highest level of confidentiality, and assertiveness
  • Excellent ability to maintain composure and effectiveness in a fast-paced environment
  • Must be a collaborative, team player with great initiative
  • Must be intuitive, able to anticipate needs and develop options
  • Demonstrate proficiently in Microsoft Outlook, Word, PowerPoint, and Excel
  • Ability to work with Global teams mainly in Asia Pacific
  • Previous EA experience within retail world a plus


Our Competencies for All Employees
  • Drive for Results: Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.
  • Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
  • Creativity : Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.
  • Interpersonal Savvy : Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
  • Learning on the Fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.
  • Perseverance : Pursues everything with energy, drive, and a need to finish; seldom gives up before finishing, especially in the face of resistance or setbacks.
  • Dealing with Ambiguity : Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn't upset when things are up in the air; doesn't have to finish things before moving on; can comfortably handle risk and uncertainty.

Our Competencies for All People Managers
  • Strategic Agility : Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can articulately paint credible pictures and visions of possibilities and likelihoods; can create competitive and breakthrough strategies and plans.
  • Building Effective Teams : Blends people into teams when needed; creates strong morale
    and spirit in his/her team; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team.
  • Managerial Courage : Doesn't hold back anything that needs to be said; provides current, direct, complete, and "actionable" positive and corrective feedback to others; lets people know where they stand; faces up to people problems on any person or situation (not including direct reports) quickly and directly; is not afraid to take negative action when necessary.


Our Competencies for All Employees
  • Courage : Doesn't hold back anything that needs to be said; provides current, direct, complete, and "actionable" positive and corrective feedback to others; lets people know where they stand; faces up to people problems on any person or situation (not including direct reports) quickly and directly; is not afraid to take negative action when necessary.
  • Creativity : Comes up with a lot of new and unique ideas; easily makes connections among previously unrelated notions; tends to be seen as original and value-added in brainstorming settings.
  • Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
  • Dealing with Ambiguity : Can effectively cope with change; can shift gears comfortably; can decide and act without having the total picture; isn't upset when things are up in the air; doesn't have to finish things before moving on; can comfortably handle risk and uncertainty.
  • Drive for Results: Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.
  • Interpersonal Savvy : Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
  • Learning on the Fly: Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything.

Our Competencies for All People Managers
  • Strategic Agility : Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can articulately paint credible pictures and visions of possibilities and likelihoods; can create competitive and breakthrough strategies and plans.
  • Developing Direct Reports and Others : Provides challenging and stretching tasks and assignments; holds frequent development discussions; is aware of each person's career goals; constructs compelling development plans and executes them; pushes people to accept developmental moves; will take on those who need help and further development; cooperates with the developmental system in the organization; is a people builder.
  • Building Effective Teams : Blends people into teams when needed; creates strong morale
    and spirit in his/her team; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging in the team.


Tapestry, Inc. is an equal opportunity and affirmative action employer and we pride ourselves on hiring and developing the best people. All employment decisions (including recruitment, hiring, promotion, compensation, transfer, training, discipline and termination) are based on the applicant's or employee's qualifications as they relate to the requirements of the position under consideration. These decisions are made without regard to age, sex, sexual orientation, gender identity, genetic characteristics, race, color, creed, religion, ethnicity, national origin, alienage, citizenship, disability, marital status, military status, pregnancy, or any other legally-recognized protected basis prohibited by applicable law. Visit Tapestry, Inc. at http://www.tapestry.com/

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